Clerk II (Attorney)

Woodbury County benefits include: IPERS. Great Health Insurance Benefit, Free Dental, Life & LTD Insurance, Sick leave benefits, Vacation, 10 Paid Holidays, 2 Personal Days, and a moving allowance is negotiable.

Under supervision, performs intermediate clerical work encompassing a variety of office related tasks; does related work as required. Performs routine and repetitive clerical tasks which can be readily learned such as filing, proofreading, inputting data, processing mail, completing standard letters and forms, and typing dictated or otherwise drafted correspondence.  Interacts with members of the public both in person and/or over the telephone to explain basic departmental policies and procedures or determines the proper person to whom to refer them for assistance. This position is under direct authority of County Attorney and/or Office Manager.

The following duties are typical for this position.  These are not to be construed as exclusive or all inclusive.   

Other duties may be required and assigned. 

• Answers phone inquiries within scope of responsibility and refers inquiries to proper resource when necessary
• Learn, apply, and articulate departmental policies and procedures
• Collect data, keep accurate records and prepare reports.
• Represent Woodbury County and perform duties in a professional, responsible and trustworthy manner
• Operate common office equipment such as typewriters, calculators, fax, photocopiers, multi-line telephones, and scanners
• Use a computer for the purposes of basic data entry, word processing, e-filing, email and the Internet
• Make routine bookkeeping entries and complete business forms
• Sort and file a variety of materials with accuracy following a designated system

• Provide customer service that is courteous and responsive
• Establish and maintain effective working relationships with elected officials, department heads, co-workers, and members of the public
• Type from dictation and/or otherwise drafted correspondence
• Maintain confidentiality of information as appropriate
• Handle low to moderate levels of stress, meet deadlines and solve problems appropriate to the position
• Assures that all assignments are completed in a thorough and accurate manner

• Performs ordering and maintenance of office supplies
• Performs related tasks/assignments/special projects as assigned
• Attendance is required

Non-Essential Functions and Responsibilities:

Minimum Education and Experience Required to Perform Essential Functions: 

•  High school diploma or General Equivalency Degree (GED).
•  Specific knowledge of a body of rules or operations for a particular functional area or areas such as might be acquired in One (1) to three (3) years of prior related  experience
•  Computer skills (including computer using Word and Excel)
•  Ability to learn 
•  Good recordkeeping skills
•  Ability to communicate tactfully and courteously with others 
•  Keyboarding skill test from Iowa Workforce Development or Woodbury County Human Resources with 40 words per minute (net score), within the last 12 months
•  Candidate for hire must successfully pass a background check, a physical examination, vision, back screen and drug screen prior to employment

Mental and Physical Competencies Required to Perform Essential Functions:

Language Ability

Ability to read and interpret documents such as safety rules, operating, and maintenance instructions, and procedure manuals and/or Iowa or County systems.  Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the County in clearly spoken English.   Ability to communicate Woodbury County policies to managerial and non-managerial groups in person and in writing. Able by voice communications to express or exchange ideas by means of the spoken word in clearly spoken English.                         

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.   Ability to compute rate, ratio, and percent and to draw or interpret graphs.  Knowledge of basic bookkeeping principles.  Knowledge of legislative requirements related to County systems.   Knowledge of County principles and procedures. 
  
Behavior Skills
Ability to begin work at the starting time without tardiness, absenteeism, or leaving work early without authorization or for good reason. Conduct or appearance in good keeping with a professional image and/or position of the County.  Ability to read and understand the Work Rules of the County such as Bullying will not be tolerated, theft and dishonesty will not be tolerated, and disobedience, insubordination, or refusal to comply with reasonable instructions of authorized supervision will not be tolerated. Ability to cope with numerous time sensitive requests from County offices.  
 
Reasoning Ability
Ability to apply common sense understanding to carry out simple one or two stage instructions.  Ability to deal with standardized situations with only occasional or no variables.  Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardizes situations.   Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
 
Cognitive Demands
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  Ability to set priorities regarding assignments and follow through to completion; ability to establish and maintain effective working relationships with associates and the public by means of clearly spoken English.
 
Equipment Used
Computer for data entry, spreadsheets and word processing, calculator (10 key), copier/scanner, possess knowledge of general office equipment and procedures. Type rapidly and accurately with at least 40 words per minute (net score), accurate proofreading. Possess knowledge of anything relating to County Attorney systems. 
 
Physical Demands
Typical office environment involving sitting, walking, occasional bending, lifting, and carrying paper and related objects generally weighing 25-40 Lbs. Ability to push and pull 100 Lbs. with negligible amount of force frequently or constantly to move objects.  Horizontal and vertical reaching motion is required. Ability to stand. Sit, squat, kneel, bend, twist, kneel and reach. Aptitudes required are those typically associated with clerical operations including clerical, numerical, and forms perceptions, clarity of vision to view computer screens and for preparing and analyzing written data and to determining the accuracy and thoroughness of work and observing general surrounds and activities, legal documents, and property descriptions cards; eye/hand/foot coordination, hand and finger dexterity, motor coordination, grasping and repetitive motions,  hearing to perceive information at normal spoken word levels and conversation skills for expressing or exchanging ideas by means of the spoken word in clearly spoken English. 
 
Environmental Adaptability
Work is performed in a typical office environment and has no unusual exposure to environmental issues. 
 
Special Requirements 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks candidate for hire must successfully pass a background check, a physical examination, vision, back screen and drug screen prior to employment. The use of clearly spoken English for the skills and purposes of this job.