Faculty Legal Administrative Assistant

Faculty Legal Administrative Assistant

FLSA Status: Nonexempt

Market Reference Range (MRR): 5

Months Per Year: 12

Employment Status: Full-Time

Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. 

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. 

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. 

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.  

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.  

Position Description

The Faculty Legal Administrative Assistant serves as an essential part of Seattle University School of Law faculty support team by providing administrative support for the adjunct faculty, career faculty, including providing reception/administrative support for the faculty office area. Additionally, the position provides administrative support for  the Access to Justice Institute, Center for Civil Rights, and Northwest Center for Indigenous Law. This position reports to the Assistant Director for Administration.

Seattle University School of Law is committed to preparing great lawyers and leaders who make a difference for their clients and communities. We proudly and consistently attract the most diverse student body of any law school in the Pacific Northwest region (35% students of color in this year’s 1L class). Our commitment to academic distinction is grounded in our Jesuit Catholic tradition, one that encourages open inquiry, thoughtful reflection, and concern for personal growth. Innovation, creativity, and technological sophistication characterize our rigorous educational program, which prepares lawyers for a wide variety of successful careers in law, business, and public service.

The essential duties of this position include: 

Reception: Greet and direct students and community members, including adjunct faculty.   Developing a warm, welcoming and hospitable presence at the front desk is a key part of fostering a sense of community and service.

Faculty/Program Administrative Support: Support Faculty in their teaching, academic, research and program needs.

• Provide administrative support to faculty as it relates to their teaching and research.  Manage faculty course syllabi/agendas.   
• Assist with classroom logistics and any required coordination with the School of Law's Registrar's Office.   
• Work with Parking Services to streamline parking arrangements for faculty and guests. 
• Serve as a knowledgeable point of contact for the Access to Justice Institute, Center for Civil Rights, and Northwest Center for Indigenous Law.

Coordination of  Classroom and Event Needs:  Serve as the liaison between the Faculty and the School of Law Event/Technology offices for all academic events and trainings. 

• Assist in the planning, scheduling, and hosting of on campus or virtual events.
• Ensure that all event details are addressed (i.e., event reservations, menu, parking, technology, A/V).  Support and coordinate the Faculty student events. 
• Work with Faculty, staff and students to create materials and electronic messages to advertise and promote programs. 

Communications:  Review and update Faculty content of the website for accuracy (solicit updates from faculty/staff each term). 

• Maintain relationship with the Communications department to ensure consistency of style and message. 
• Ensure that all upcoming events are listed on the digital calendar. Assist in the proofreading and copy editing of internal and external communications (e-mails, formal letters, marketing materials). 

Academic Support Team:  As a member of the academic support team, support and be a positive colleague and team member with other faculty support staff and staff in the School of Law. 

• Coordinate with the Registrar, Dean's Office and other School of Law departments for faculty and program information. 
• Other duties as assigned. 

 

Qualifications

• High School Diploma plus at least five years office support experience including document processing, spreadsheet creation/modification, and data entry/retrieval skills or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. 
• Diplomacy and confidentiality is required in all aspects of work in this position.
• Must have the ability to make independent judgments and resolve issues and manage conflict.
• Be able to prioritize projects and tasks, recognize the complexity of work projects and tasks, and develop and implement the process required to manage these activities to their successful completion.
• Ability to establish, organize and maintain complex records and files in electronic and paper formats.
• Excellent organizational skills and the ability to perform multiple tasks concurrently, with keen attention to accuracy and detail, with minimum supervision.
• Experience in office setting working with Microsoft Office software.
• Excellent written and verbal communication skills. Must be able to work collaboratively and communicate effectively with a diverse population.
  

Preferred Qualifications:

• Bachelor’s degree with work experience in a legal field and/or educational environment.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. 

Compensation at a Glance

Salary Range: $43,000- $46,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/ 

Salary

• $43,000 - $46,000