Litigation Scheduler

Are you energized by meaningful work, thrive in a fast-moving environment, and want to play a hands-on role supporting clients during some of their most difficult moments? We’re looking for a litigation scheduler to support litigation matters rooted in personal injury law while helping a dedicated legal team move cases forward with care, precision, and purpose.

Who We Are

HLG is dedicated to making a difference in the lives of people who have been injured or disabled. What we do every day, with each individual client, positively impacts them as they face some of their most difficult times. Making a difference is what drives every member of this team, and it makes us one of the preeminent firms in our industry. We are growing fast and looking for people who aren’t afraid of a challenge nor of going the extra mile – because our clients deserve it. If you’re looking for more than a daily grind where what you do matters, we’re looking for you.

What You’ll Do

You’ll work closely with a Litigation Case Manager providing scheduling and administrative services to support development and movement of litigation injury cases. Your attention to detail will directly support the momentum of personal injury litigation matters and help ensure nothing falls through the cracks.

Your day-to-day work will include:

• Schedule meetings like depositions and mediations to help prepare cases for trial
• Help coordinate schedules for expert witnesses with guidance from the Case Manager
• Train new Litigation team members on how to request medical and billing records and follow up on outstanding items
• Communicate with medical offices, insurance companies, and lien holders to request documents and information needed for cases
• Request medical records and billing statements and follow up to make sure everything is received
• Call medical providers and lien holders to check balances or gather additional details
• Request Med Pay and health insurance payment records
• Save, organize, and process invoices and other documents
• Help create and update medical binders, timelines, and summaries used to support cases
• Keep clear notes and records of all steps completed, following firm procedures

Who You Are

You’re someone who takes pride in being reliable, organized, and proactive. You enjoy being the person others can count on to keep things moving and make sense of complex information. You’re comfortable juggling multiple tasks, communicating clearly with a variety of contacts, and following established processes while still thinking critically about next steps. You don’t need to be the loudest voice in the room—but you do need to be a strong team player who shows up ready to contribute.

You bring:

• A high school diploma or GED
• At least one year’s experience as a Litigation Legal Assistant or equivalent experience.
• Strong attention to detail, effective time-management skills, and a proactive approach to work.
• Professional communication skills, critical thinking abilities, and a commitment to accuracy and follow-through.
• Experience supporting administrative or legal workflows is helpful, but a positive attitude and willingness to learn matter just as much.

Why You’ll Love It Here

We offer a supportive, in-office team that values collaboration along with:

• A comprehensive benefits package that includes medical, dental, and vision benefits, paid time off, 401k, paid parental leave, and pet benefits program.
• A flexible full time schedule designed around core hours.
• The chance to build a stable career while doing work that truly matters.
• Participating in a firm that recognizes effort, encourages growth, and celebrates the impact our work has on real people.

If you’re ready to grow your career as a litigation scheduler while making meaningful contributions in personal injury litigation, take the next step and apply today.