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Job Description
Salary
- OVERVIEW
- The Office of the County Prosecutor is offering an exceptional opportunity for a dedicated Legal Secretary to join our Criminal Division, a team with a profound responsibility to protect community safety and uphold justice. This role supports the work that ensures constitutional rights are preserved, victims’ voices are recognized, and the integrity of our legal system remains strong.You will play a key part in supporting the attorneys and legal professionals who serve our community every day. This position is ideal for someone who thrives in a fast-paced legal environment, values accuracy and confidentiality, and wants to advance their clerical and administrative skills while contributing directly to meaningful public service.
As the Legal Secretary, you will:
- Respond to routine inquiries by phone and in person, providing accurate information while maintaining strict confidentiality and professionalism.
- Manage reception duties, including taking and distributing messages, and assisting individuals who may be experiencing sensitive or emotionally charged situations.
- Operate standard office equipment, including computers, printers, copiers, phones, and fax machines.
- Input, verify, update, and retrieve information within the case management system to ensure accurate and timely case tracking.
- Prepare and open new case files; maintain active files; and monitor deadlines for subsequent required actions.
- Type correspondence, legal documents, reports, forms, and other materials with exceptional accuracy and adherence to department formatting standards.
- Support other legal assistants and office staff to ensure seamless workflow within the division.
- Retrieve documents and case information to support judges, attorneys, and members of the public.
- Prepare and process legal documents as assigned.
- Lift and move office materials or files as needed.
- Perform other related duties as assigned to support the operational needs of the Prosecutor’s Office.
- Professional experience: One year of experience working in a clerical or administrative support role that involves working directly with customers. Related education demonstrating required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.
- Communication/Interpersonal skills:
- Strong customer service skills with the ability to communicate effectively and professionally, even in sensitive or potentially emotional situations.
- Ability to prioritize multiple tasks, remain organized under pressure, and maintain confidentiality at all times.
- Additional preferred qualifications:
- Prior experience or education in legal office practices
For the complete job description: https://test.kitsap.gov/hr/JobClassifications/Legal%20Secretary.pdf
For more information about the Prosecutor's Office: https://www.kitsap.gov/pros/Pages/default.aspxInterested candidates must upload a resume and cover letter explaining your interest in the position and qualifications. - OTHER POSITION RELATED INFORMATION
- Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
- This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
- This position is covered under a collective bargaining agreement with AFSCME 1308 and the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Employees joining the union will be required to pay union dues through payroll deduction. Membership in the union is optional.
- Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
- This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.
- Work hours for this position are Monday – Friday, 8 a.m. – 4:30 p.m.
- Prior to employment, the successful candidate must:
- Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
- Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
- Authorize and complete a criminal background check. This position requires a security clearance. Prior to employment, a thorough background check through Law Enforcement Agencies and previous employers will be conducted. Kitsap County reserves the right to independently determine applicant's prior criminal conviction record.
- Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.
- $22.64 - $28.96/hour
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