Paralegal Assistant - (Premises Liability) Miami, Hybrid

Hamilton Miller & Birthisel LLP

Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.

The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.

The Paralegal Assistant is responsible for providing comprehensive legal and administrative support to attorneys within the Premises Liability Practice Group. The role demands proficiency in discovery coordination, meticulous organization of extensive digital documentation, and consistent maintenance of case files to ensure accuracy and accessibility throughout the litigation process.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Support attorneys and paralegals with case management from inception through trial.
• Prepare and manage discovery materials (interrogatories, document requests, subpoenas, responses).
• Review and summarize contracts, expert reports, project files, and other case documents.
• Oversee digital document production and maintain organized, compliant case files with proper version control and electronic filing.
• Monitor and meet pre-trial deadlines, including disclosures, discovery cutoffs, and motions.
• Assist in preparing exhibit and witness lists, trial binders, and hearing materials.
• Coordinate and prepare documentation for depositions, mediations, and trials.
• Communicate with clients, experts, and opposing counsel on discovery and document matters.
• Support associates in managing data retention systems, ensuring secure handling of sensitive information.
• Ensure compliance with confidentiality and data protection policies.
• Stay informed on industry best practices and perform other related duties as assigned.

ESSENTIAL SKILLS, ABILITIES AND COMPETENCIES:
• Skilled in preparing, organizing, and managing complex legal documents, including discovery materials, contracts, expert reports, and case files.
• Supports attorneys through all phases of litigation, ensuring timely filings and trial readiness.
• Experienced in large-scale digital document production and review with strong accuracy and compliance focus.
• Maintains organized, compliant case files with proper version control, electronic filing standards and firm policies.
• Communicates effectively and professionally with clients, experts, and opposing counsel on case matters.
• Proficient in legal software and data management systems; ensures confidentiality and data protection.
• Capable of analyzing complex construction documentation to identify key issues and support case strategy.
• Manages multiple priorities and meets critical litigation deadlines.
• Stays current on legal procedures, best practices, and trends in construction litigation.
• Upholds the highest standards of ethics, discretion, and professionalism.

EDUCATION, CERTIFICATION AND EXPERIENCE:
• Experience in Premises Liability
• Associate or bachelor's degree in paralegal studies or related field; Paralegal Certification
preferred.

Our Culture - Collaborate with a Dynamic Legal Team At Hamilton Miller & Birthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.

Equal Employment Opportunity Statement Hamilton Miller & Birthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.

Applicants are encouraged to apply directly through our Careers Page - All inquiries are kept confidential. No agency submissions accepted.