Legal Administrative Assistant

Job Description

Legal Administrative Assistants report to the Director of Executive and Administrative Assistants and work closely together to support the initiatives of the Firm, including, but not limited to:

• Managing correspondence between colleagues, vendors, and clients
• Answering and directing calls
• Scheduling appointments
• Preparing documents
• Maintaining spreadsheets
• Preparing invoices and reviewing backup
• Submitting expense reports and reconciling backup
• Supporting timekeeping entries for attorneys
• Organizing meetings, including managing food orders and coordinating IT support, as needed
• Supporting event planning and small group dinner coordination

Qualifications

• 3+ years of administrative experience
• Law Firm experience a plus
• Ability to build strong rapport and trust with partners, associates, and administrators
• Demonstrated ability to build relationships and work as part of a team
• Self-starter eager for responsibility
• Strong administrative and organizational skills
• Strong written and verbal communication skills
• Focused attention to detail
• A nimble approach to a fast-paced environment
• Professional demeanor and the ability to act with discretion and composure
• Flexibility to adjust hours to meet operating and business needs
• Strong knowledge of standard computer software programs (e.g., Outlook, Word, Excel, PowerPoint) with the ability to learn and support new software and operating systems
• Experience working in billing systems preferable

This is currently a hybrid position with an expectation of a minimum of three days a week in office, with the needs of the Firm informing overall office attendance expectations.

Please send all resumes in Word format to anolfi@friedmanwilliams.com for consideration.