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Job Description
The Opportunity: Legal Receptionist 💎
Email resumes to: Hayley.christina@capstonesp.com
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 About the Firm
Our client is a globally recognized law firm with offices in major cities around the world, serving Fortune 500 companies, multinational organizations, and high-profile individuals. Known for legal excellence, client commitment, and a collaborative culture, this firm is seeking a poised and highly organized Receptionist to be the face of their Boston office and the cornerstone of our daily administrative operations.
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Position Summary
As our Receptionist, you will be the first point of contact for clients, guests, and legal professionals. This role is fully onsite and requires a professional who thrives in a fast-paced, high-expectation environment. Beyond greeting visitors, you will handle a wide range of administrative functions that are vital to the firm’s operations, supporting attorneys, legal teams, and office leadership.
As our Receptionist, you will be the first point of contact for clients, guests, and legal professionals. This role is fully onsite and requires a professional who thrives in a fast-paced, high-expectation environment. Beyond greeting visitors, you will handle a wide range of administrative functions that are vital to the firm’s operations, supporting attorneys, legal teams, and office leadership.
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Key Responsibilities
- Be the face of our prestigious Boston office, greet and welcome clients, visitors, and staff in a professional and courteous manner
- Answer and route incoming calls efficiently using a multi-line phone system
- Maintain front desk and reception area with a strong emphasis on discretion and professionalism
- Coordinate meeting room bookings and ensure conference rooms are prepared for client meetings
- Manage incoming and outgoing mail, packages, and courier services
- Provide administrative support such as data entry, document formatting, and file management
- Assist with travel arrangements, scheduling, and calendar coordination for attorneys or executives
- Liaise with building management and vendors as needed for facility-related tasks
- Ensure confidentiality in all aspects of work and maintain adherence to firm protocols and policies
