Court Clerk I

Under the direct supervision of the CJC Court Clerk Team Leader, the Deputy Clerk is responsible for the preparation, maintenance, and processing of court records, performing the duties of a courtroom clerk, and providing cashiering services, as relates to the Traffic, Uniform Support, County Civil, Circuit Civil, Domestic Relations, Probate, Juvenile, or Criminal Divisions. The incumbent may perform one or more of these functions as assigned. This position is classified as non-exempt from the overtime provisions of the Fair Labor Standards Act.

• Processing of court records in accordance with established procedures/guidelines; Sets up new cases; prepares/processes motions, dispositions, pleadings, orders, judgments, traffic citations, subpoenas/summons, and other related material.
  1. Reviews documents to assure/verify information completeness/accuracy; certifying and time/date stamping materials.
  2. Schedules hearing dates.
  3. Prepares court docket.
  4. Maintains case information by entering/updating case data, entering sentencing/judgment data, and maintaining case docketing.
• Performing duties of a courtroom clerk
• Attends court proceedings, administers oaths to jurors and witnesses, processes related exhibits/evidence, publishes the verdicts, prepares and distributes form orders, and performs other duties as required by the judge.
• Maintains records of court proceedings and minutes of the court.
• Performs customer service duties
• Assists customers, in person, over the telephone, and through written correspondence; provides standard/detailed information concerning the work unit, may refer inquiry to proper department or agency if unable to assist.
• May verify payment histories and provide certified copies to attorneys and courts upon request.
• Performs other duties of a similar nature/level.

• High school diploma or its equivalent (G.E.D.).
• One year of clerical experience.
• Must be able to type a minimum of 35 correct words per minute.
• Must possess a valid Florida driver’s license.

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above may be substituted.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of general office procedures. 
• Skill in taking initiative to complete assignments.
• Skill in organizing and prioritizing work. 
• Skill in the operation of computer software and hardware sufficient to enter, retrieve, and manipulate data.  
• Skill in active listening.
• Skill in detail oriented work.
• Skill in recognizing and diffusing dissatisfied customers.
• Ability to fully train in all areas of the department, including Civil.
• Ability to fluently read, interpret, speak, write, and understand the English language. 
• Ability to interact professionally and maintain effective working relationships with superiors, coworkers, customers, and others. 
• Ability to maintain composure under pressure.
• Ability to work effectively in a team setting.
• Ability to maintain a positive demeanor.
• Ability and willingness to travel to other locations on an as needed basis.
• Ability to follow directions
• Ability to reliably fulfill employment obligations.
• Ability to fluently speak the Spanish language helpful but not required.
• Ability to adapt to changing priorities.
• Ability to make decisions.

PHYSICAL ACTIVITIES:

• Manual Dexterity, Talking, Hearing, Repetitive motions.

PHYSICAL REQUIREMENTS:

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

VISUAL ACUITY:

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will”

relationship.