Legal Contract Coordinator

The Legal Contract Coordinator is responsible for the administration and oversight of the organization’s Contract Management System, ensuring the accurate maintenance of all agreements within a centralized, searchable repository. This role supports the efficient review, negotiation, and execution of contracts by leveraging system tools to identify, extract, and analyze key terms and provisions.

The position provides continuous monitoring of contract workflows, facilitates automated notifications to internal and external stakeholders, and maintains visibility into contract status and approval stages. Through proactive system management and coordination, the Legal Contract Coordinator enhances operational efficiency, promotes compliance, strengthens accountability, and contributes to the timely completion of contractual obligations across the organization.

• Prepare, draft, examine, review, and revise contracts consistent with USF legal standards.
• Ensures contracts are consistent with goals, policies, and procedures, and that all clarifications and amendments of negotiations are incorporated into the final contract.
• Manages contract management software, including updating files and electronic data in connection with assigned projects.
• Generates, maintains, and audits a central contract-resource file. Ensures that necessary procedural controls exist.
• Assisting with day-to-day communications and coordinating responses to inquiries from project stakeholders.

• Environment – Typical indoor environment/office setting.
• Physical Requirements – climbing, standing, stooping, and/or typing; Ability to lift up to 20lbs as needed.
• Travel – Ability to travel to other USF campuses and/or other locations as requested.

• Bachelor’s degree and a minimum of two (2) years of related experience.
• Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
  • (a) Two years of direct experience for an associate degree;
  • (b) Four years of direct experience for a bachelor’s degree;
  • (c) Six years of direct experience for a master’s degree;
  • (d) Seven years of direct experience for a professional degree; or
  • (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.