Contracts Administrator/Paralegal

Work Type: Hybrid (2 days in the Baltimore office; other days virtually)

Salary Range: $80,000 - $90,000 (commensurate with experience)

Join Chimes – and go further to help others go far!  Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services — educational, employment, vocational, residential, habilitative, and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Key Responsibilities:

1. Contract Management:
• Prepare, review, and negotiate various contracts, including service agreements, vendor contracts, NDAs, W9s and the collection of Insurance certificates.
• Ensure all contracts are compliant with company policies and relevant laws and regulations.
• Build and maintain a comprehensive contract repository and ensure all documents are properly stored, tracked, and updated.
2. Compliance and Risk Management:
• Monitor contract performance and compliance with terms and conditions.
• Identify potential risks and work with internal stakeholders to mitigate them.
• Conduct regular audits of contracts to ensure adherence to company standards and identify areas for improvement.
• Collaborate with operations to collect accident reports and intake documentation.
• Review and verify accident forms for completeness, accuracy and compliance with the company’s safety and legal standards.
• Communicate with operations to resolve discrepancies or missing information on accident forms.
• Ensure proper documentation is retained for regulatory or internal audits.
• Reporting of workers’ compensation, general liability claims, and automobile liability claims in a timely manner.
• Other claims monitoring duties as needed in the absence of the Director of Risk & Safety.
• Contribute to process improvement initiatives to streamline accident intake workflows.
3. Stakeholder Collaboration:
• Serve as the primary point of contact for internal stakeholders, including legal, finance, procurement, and project teams, regarding contract issues.
• Collaborate with vendors, clients, and external partners to negotiate contract terms and resolve any discrepancies.
• Provide guidance and support to internal stakeholders on contract-related matters.
4. Contract Reporting and Documentation:
• Maintain accurate records of contract status, amendments, renewals, and terminations.
• Develop, prepare and present regular reports on contract performance, including metrics on compliance, risks, and upcoming expirations.
• Develop and update standard contract templates and procedures to streamline the contract management process.
5. Continuous Improvement:
• Identify opportunities to improve contract management processes and implement best practices.
• Assist in the development and implementation of a contract management system (CMS) or other digital tools to enhance efficiency.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Law, or a related field.
• Experience: 2-5 years of experience in contract administration, legal support, or a related role.
• Skills:
• Strong understanding of contract management principles.
• Excellent attention to detail and ability to identify and resolve discrepancies.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and contract management software (e.g., DocuSign, SAP Ariba, Coupa).
• Strong analytical, negotiation, and problem-solving skills.
• Strong communication and interpersonal skills, with the ability to work collaboratively across departments.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with the ability to prioritize tasks.

Preferred Qualifications:

• Experience working in Non-Profit or Government.
• Certification in Contract Management (CPCM, CFCM, or CCCM).

NOTE:   At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance 
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.

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