Corporate Legal Assistant (2+ Years Experience Required)

This is not an entry-level role.
We are seeking a Corporate/Estate Planning Legal Assistant with at least 2 years of experience at a law firm.
Candidates must have experience supporting attorneys in a transactional practice, including corporate or estate planning matters.

This role requires the ability to manage deadlines, prepare and proofread legal documents, coordinate client communications, and assist with transactional work, including closings and entity formation.

This role supports multiple attorneys and requires strong organization, attention to detail, and the ability to manage competing priorities with minimal supervision.

Compensation: Starting at $22/hour, with higher compensation available for relevant corporate or estate planning experience. 

Benefits:

• Sign-on bonus: $1000
• Healthcare: 100% paid by the firm for employees on the selected plan
• Vision and dental: Firm contribution
• HSA: Up to $2500/year
• Life insurance: 100% paid by the firm
• 401k: 100% of deferrals up to 3% of compensation, and then 50% of deferrals on 3% to 5% of compensation
• PTO: Starting at 18 days/year and commensurate with experience (an extra five days of leave for every five years of seniority)
• Firm events: Christmas dinner, summer party, Thanksgiving luncheon, Staff Christmas lunch, administrative day lunch, movie night, etc.
• Breakfast on Fridays

 
Responsibilities:

• Provide administrative support to multiple attorneys, which may include partners and associates 
• Manage calendars, schedule meetings, and coordinate logistics (in-person and virtual) 
• Prepare and organize materials for meetings and client communications 
• Proofread and format legal documents, correspondence, and reports for accuracy and completeness 
• Manage client  intake, including conflict checks and engagement letters 
• Maintain physical and electronic files 
• Assist with time entry for attorneys and paralegals 
• Arrange couriers and ensure timely delivery of materials 
• Collect client approvals and e-signatures using DocuSign 

Transactional / Corporate:

• Assist with transaction closings: track signature pages, compile executed documents, prepare closing binders and indexes 
• Prepare and file organizational documents and business filings 
• Assist with entity formation, including formation binders and stock certificates 
• Prepare and file state and federal documents, including foreign registrations 
• Research and update state and business records as needed

Key attributes:

• Exceptional written and verbal communication skills
• Highly organized and able to meet deadlines
• Proficient with scheduling meetings and managing calendars
• Detail-oriented and self-motivated
• Proactive and anticipatory – Can put themselves in the shoes of the attorney

Qualifications:

• Minimum two years of experience as a legal assistant in a law firm (required) 
• Experience in corporate and/or estate planning work (required) 
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat 
• Strong proofreading and document formatting skills 
• Familiarity with legal terminology and procedures

The required office hours are Monday through Friday, 8:30 a.m. to 5:30 p.m. (Some overtime may be required).

To learn more about our company, please visit https://btjd.com.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.