Program & Training Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Program & Training Coordinator will assist with all aspects of the firm’s CLE programming, accreditation, and compliance requirements as well programs for our YOUniversity, including academies and mentoring programs. The Program & Training Coordinator will also work closely with the Director of Professional Development on other talent -focused initiatives.

Essential Duties & Responsibilities

• Coordinate and assist with CLE-related duties and tasks including but not limited to:

  • Assist Training & CLE team with all logistics of firm-sponsored CLE programs (for firm lawyers and clients). including but not limited to meeting scheduling, RSVP logistics, and preparation of nametags, CLE compliance tracking, and other relevant materials

  • Applying for CLE accreditation of firm-sponsored courses in approved jurisdictions; preparing applications for CLE credit for individual programs in other jurisdictions as needed.

  • Awarding CLE credit for firm-sponsored programs, including issuing certificates of attendance as needed, entering credits in CE Manager, and reporting credit to CLE regulators.

  • Staying abreast of CLE rule changes and related developments in all relevant jurisdictions

  • Preparing annual CLE reports and other statistical reports about CLE functions as required by state boards of bar examiners for jurisdictions in which the firm maintains accreditation.

  • Updating and maintaining content related to CLE on firm intranet.

  • Monitoring CLE Management email inbox and respond to inquiries in a timely manner.

• Maintain on-demand resources for third party learning platforms, including PLI, Hotshot, and ABA CLE Library. 

• Coordinate resources and logistics for programs and initiatives related to Troutman Pepper Locke YOUniversity, including but not limited to:

  • PG Benchmarks setting level-specific expectations for various talent groups, including associates and those on the firm’s career path

  • Level- and skill-specific training programs, including content coordination and logistics

  • Building curriculum pathways coordinated with firmwide benchmarks for to increase tailored, customized learning opportunities

• Assist with coordinating resources and logistics for other firm sponsored programs including mentoring programs and practice group trainings.   

• Maintain key department documents including policies, rosters, intranet pages, presentations, and reports.

• Engage in research on market data and other various subjects and routinely prepare reports in various formats (e.g., Word, PPT, Excel) to document results.

• Coordinate activities, programs, and initiatives to support the Director of Professional Development in the planning and execution of department-wide and team projects to support FW talent strategies.  

• Collaborate with other teams within Legal Talent (Recruiting, Inclusion, & Coaching) as well as other firm administrative departments, including practice management, IT, marketing, and human resources.

• Collaborate with Legal Talent Recruiting, Inclusion, and HR on initiatives that foster an inclusive culture and promote overall engagement.

Knowledge, Skills, and Abilities:

• Knowledge of CLE rules and regulations in multiple jurisdictions strongly preferred

• Ability to exercise sound independent judgment, tact, and discretion involving sensitive and confidential matters. 

• Flexibility, initiative, and a positive attitude.  

• Strong organizational skills reflecting the ability to perform and prioritize multiple tasks and projects seamlessly with excellent attention to detail, even when under pressure. 

• Strong written and oral communication skills. 

• Excellent grammar, punctuation, and proofreading skills, with the ability to prepare clear, accurate reports and correspondence.

• Ability to establish and maintain effective working relationships.  

• In-depth understanding of Microsoft Office suite, particularly Excel.

• Positive team player, with the ability to perform in a fast-paced environment, juggle multiple assignments, and work responsibly under pressure.

Education and/or Experience:

• Bachelor's degree or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.

• Minimum of two (2) years of experience in administrative support of teams or senior leadership. 

• Legal or other professional services firm, law school, bar association, or CLE provider experience strongly preferred. 

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. 

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.