Medical Legal Assistant

Located In:

Key Responsibilities:

Legal & Administrative Support:

• Manage and maintain attorney calendars, including scheduling meetings, depositions, and court appearances

• Perform clerical and administrative duties including answering phones, client intake, processing mail, and coordinating travel

• Draft, format, and prepare legal documents, correspondence, and reports with a high level of accuracy

Litigation Support:

• Assist in trial preparation, including organizing case files, exhibits, and subpoenas

• Coordinate and monitor deadlines and court dates to ensure timely filings and responses

• Handle e-filing and court submissions in compliance with local and state rules

Client & Case Management:

• Serve as a point of contact for clients, attorneys, and court personnel

• Maintain confidentiality of all client and case information in accordance with legal and ethical standards

• Support physician-related legal tasks and facilitate effective attorney communication

Document & Billing Management:

• Maintain accurate records of case-related documents, correspondence, and billing entries

• Assist with time tracking, billing, and invoicing in accordance with firm protocols

• Manage office supplies and contribute to the efficiency of day-to-day office operations

Qualifications:

• 2+ years of experience in a legal assistant or similar administrative role

• Familiarity with trial preparation, legal procedures, and court systems

• Proficiency in Microsoft Office Suite and document management systems

• Exceptional communication skills—both written and verbal

• Strong organizational and time-management skills with keen attention to detail

• Demonstrated ability to prioritize tasks and manage multiple deadlines

• Ability to work independently and as part of a collaborative team

• High degree of professionalism, discretion, and ethical integrity

• Prior experience supporting medical/legal professionals is a plus

Expectations:

• Consistent, reliable attendance and punctuality

• Willingness to take initiative and grow within the role

• Commitment to maintaining a positive and respectful workplace culture

Here are just a few things we offer:

• Access to health, dental, and vision insurance

• Health Savings Account

• Eligible for PTO and Holiday pay

• Company paid life insurance.

• Access to voluntary short and long-term disability insurance

• Access to additional life insurance

• Access to Accident and Critical Illness Insurance

• 401K with automatic employer contribution

Medical Specialists of the Palm Beaches, Inc. (“MSPB”) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: MSPB is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at MSPB are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. MSPB will not tolerate discrimination or harassment based on any of these characteristics. MSPB encourages applicants of all ages.