Legal Assistant

Are you interested in becoming part of a dynamic organization invested in the growth of its People? Our firm is looking for an energetic and experienced legal assistant to join our team in Birmingham, AL. This role will support the firm's attorneys with litigation and pre-litigation tasks such as acquiring and indexing files from clients or online databases, fielding inquiries for their legal team, and maintaining an accurate calendar of all litigation deadlines. Additionally, the legal assistant will provide administrative support for all firm management tasks. Attention to detail, excellent communication skills, and technical proficiency are essential to this role.

Position Overview

The Legal Assistant provides comprehensive administrative and clerical support to attorneys and legal staff. This role is critical in ensuring the smooth operation of the legal department by assisting with case preparation, client communication, document management, and other tasks essential to the legal process. The Legal Assistant will help prepare legal documents, organize files, conduct research, and manage client interactions, all while maintaining confidentiality and adhering to legal regulations and standards.Key Responsibilities:

• Assist attorneys and paralegals in preparing and drafting legal documents, including contracts, pleadings, correspondence, and discovery materials.
• Conduct legal research on case law, statutes, and regulations using various online databases, libraries, and legal publications.
• Organize and index legal documents for easy retrieval.
• Prepare exhibits, affidavits, and other supporting documentation for trial preparation.
• Draft and proofread legal documents, including correspondence, pleadings, motions, briefs, and contracts.
• Assist attorneys with managing case files, deadlines, and client information.
• Track case progress and ensure compliance with court rules and deadlines.
• Coordinate and maintain client calendars for meetings, court appearances, and deadlines.
• File legal documents with courts, regulatory agencies, and other entities.
• Prepare filings for submission to local, state, and federal courts, ensuring accuracy and adherence to filing procedures.
• Maintain and organize both physical and electronic filing systems for legal documents and case files.
• Provide general administrative support, including answering phones, scheduling appointments, and managing correspondence.
• Ensure the confidentiality of all sensitive legal and client information.
• Adhere to ethical guidelines and legal standards in all aspects of the job.
• Assist in ensuring compliance with applicable laws and regulations governing legal practices.

Qualifications

• A minimum of 5 years experience as a legal assistant with a defense litigation firm is required.
• Knowledge of legal terminology, court procedures, and legal documentation.
• Familiarity with legal research tools and case management software (e.g., I-Manage, Westlaw, Alacourt, or similar).

Skills and Abilities:

• Strong written and verbal communication skills.
• Excellent organizational and time management skills, with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to include .
• Ability to work independently and as part of a team.
• Strong interpersonal skills and the ability to interact professionally with clients, colleagues, and legal professionals.
• Ability to handle sensitive and confidential information with discretion.

Physical Demands:

• Ability to sit for extended periods and use a computer.
• Some lifting of boxes or files (up to 25 lbs) may be required.

This job description is intended to provide an overview of the responsibilities and qualifications for the Legal Assistant role. Duties and responsibilities may evolve over time, and additional tasks may be assigned as necessary to meet the needs of the legal department.