Legal Practice Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Practice Assistant provides administrative support for attorneys and other timekeepers in the Consumer Financial Services Practice Group by performing a wide variety of administrative tasks and delivering a high level of customer service.  The Legal Practice Assistant will anticipate, plan and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities: 

• Perform specialized administrative tasks with strong technical skills and firm procedure knowledge.

• Understand department goals to anticipate and address team needs.

• Enter timekeeper's time and costs in the billing system.

• Coordinate large volume client billing, following specific instructions and revisions.

• Support new clients and business development by managing new matters and conflict checks.

• Process expense reimbursements and invoices promptly.

• Serve as a knowledge resource on practice group requirements and firm policies; share knowledge to improve processes.

• Handle client billing tasks, including invoice distribution and review.

• Coordinate workflow support with administrative departments.

• Prepare routine correspondence, manage mail, conduct research, and maintain files.

• Handle complex legal document edits.

• Manage calendars, prioritize meetings, and resolve conflicts.

• Arrange travel and submit related expense reports.

• Collaborate with internal and external resources to complete tasks.

• Manage electronic information using the firm's database and records systems.

• Provide overflow support to the administrative legal team.

• Foster a customer service-oriented, collaborative, and committed team environment.

• Maintain attorney bar membership and CLE records.

• Prepare and file legal documents in Federal and State courts.

• Prepare legal documents, correspondence, and binders.

• Provide administrative support for litigation, including discovery and trial prep.

• Manage tasks like reviewing information, submissions, and coordinating material distribution.

• Maintain client and attorney confidential information.

Knowledge, Skills, and Abilities:

• Positive attitude and eagerness to learn.

• Strong written and verbal communication skills.

• High level of professional client service skills.

• Ability to manage multiple projects under deadlines, take initiative, prioritize tasks, and adapt to changing assignments.

• Work independently and in teams.

• Ability to maintain effective communication and respond to client inquiries promptly.

• Excellent grammar and proofreading skills.

• Proficient in Microsoft Office Suite.

• Strong Federal and State litigation knowledge.

Education and/or Experience: 

• A Bachelor’s degree or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.

• Minimum five (5) years of related experience, billing, and e-Billing preferably within a law firm or similar professional services environment.

• Experience working in Litigation required.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. 

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.