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Job Description
Our Guiding Principles
Mission: We create lasting relationships by earning the trust of those we serve.
Vision: Be a major league player in minor league markets.
Core Values: * helpful * Humble * Aware * Driven
POSITION OVERVIEW:
The Legal Assistant provides comprehensive administrative and legal support to the company’s in-house counsel and management team. This role supports a variety of legal functions related to residential construction, real estate transactions, land development, contracts, and compliance. The Legal Assistant helps ensure that the organization’s legal and regulatory obligations are met while facilitating efficient business operations across departments.
Ideal candidate understands the importance of compliance and documentation in the homebuilding process and can balance precision with practicality.
ESSENTIAL FUNCTIONS:
General Legal Support - Create, edit, format and proofread documents and spreadsheets with the highest level of accuracy.
- Conduct basic legal research and compile data or property information as requested.
- Assist with the preparation, review, and submission of applications, correspondence, and filings with regulatory agencies, developers, and other outside agencies.
- Support due diligence and lot purchase efforts, including reviewing title reports, plans, and legal descriptions.
- Track key project and contractual dates such as approval deadlines, closing dates, and other outside deadlines.
- Communicate with internal departments to ensure legal and operational alignment.
- Handle confidential and sensitive information with discretion and accuracy.
- Maintain a current Notary Public commission to support document execution and legal requirements.
- Provide thorough notes with clear follow-up actions to ensure accountability and completion of assigned tasks.
- Coordinate signatures, notarizations, recordation, and mailing of legal documents for both internal departments and external parties.
- Maintain various document management systems for legal documents, title documents, and recorded instruments.
- Conduct basic legal or factual research at the direction of the department.
- Update templates, process and procedural document as directed by the Legal Department.
- Provide general administrative support to the Legal Department.
EXPERIENCE/EDUCATION/COMPETENCIES:
- Associate degree or equivalent experience required, Paralegal certification a plus.
- 2+ years of legal assistant or paralegal experience, ideally within real estate, construction, or corporate law.
- Excellent verbal and written communication skills required.
- Ability to maintain confidentiality, and to exercise discretion and good judgment.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong research, analytical, and critical thinking skills.
- Excellent organizational and planning skills.
- Ability to function well in a high-paced and at times stressful environment.
- Excellent interpersonal and customer service skills.
- Must be able to function effectively in a busy, team-oriented environment.
- Proficiency in Microsoft Office Suite; familiarity with legal document management systems preferred.
WORKING CONDITIONS:
- Professional office setting.
- Evening & Weekend Hours: Occasional evening or weekend hours may be required to accommodate workload demands.
- Occasional travel as needed.
PHYSICAL REQUIREMENTS:
- Primarily seated. At times, this position may require bending, squatting, kneeling, standing, walking, reaching, pushing, and pulling.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
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