Legal Executive Assistant Coordinator - Litigation

At Fried Frank, we’re a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values — excellence, integrity and collaboration — and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm’s success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you’ll be supported, inspired and empowered to build an exceptional career.

Position Summary: 

Provides dedicated administrative support to Practice Group Center (PGC) attorneys. Collaborates with other Legal Executive Assistants (LEAs) and Business Services staff to ensure all assigned attorneys are properly supported.

Job Relationships:

Reports to the Director of Legal Administrative Services.  On a day-to-day basis, works under the direction of assigned attorneys. Coordinates overflow support for the attorneys with the Document Processing Center (DPC), and interfaces with other Fried Frank employees at all levels of administration.

Duties & Responsibilities:

• Processing of litigation documents (e.g., revisions, comparisons, applying templates) and general correspondence.
• May compose and draft routine cover letters and documents for review.
• Proofread documents for formatting, spelling and grammar; make document revisions and comparisons using Litera.
• Draft labels and coordinate package deliveries with the Mail Room (e.g. messenger service, USPS, FedEx, etc.).
• Enter attorney time using InTapp and monitor matters in suspense.
• Submit expenses and invoices through Chrome River (e.g., travel expense reports and disbursement requests).
• Coordinate lengthy and complex document preparation with the Document Processing Center.
• Coordinate large print requests with the Duplicating department.
• Screen telephone calls; record accurate and detailed telephone messages.
• Greet and direct clients and visitors.
• Monitor and manage Bar/CLE credits and dues.
• Coordinate travel arrangements (e.g. ground, rail and air); prepare itinerary.
• Monitor, review and route incoming mail; deliver mail to offices and flag urgent matters.
• Schedule in-person conference room meetings and arrange refreshments, meals, audio/visual equipment, etc.
• Schedule virtual meetings via Teams, WebEx, Zoom, LoopUp, etc.
• Request visitor clearance with Lobby Security.
• Enter activities and maintain and update contact names and addresses in Outlook/InterAction; maintain players and distribution lists.
• Coordinate file management with the Records Department by handling removal and storage of both physical and electronic client files as directed.
• Prepare conflict checks and prepare New Matter forms, Engagement Letters, etc.
• Calendar management (e.g. meetings, appointments, filing deadlines and client-related activities.)
• Client billing (i.e. prepare billing correspondence, edit bills and computations as directed).
• Refill printer paper and order supplies, as needed.
• Occasional personal work.

Qualifications:

• Education: High school diploma required; college or business school preferred.
• Experience: At least 5 years of experience (preferably in Litigation) in a similar position in a legal or corporate environment is required.

Skills and Abilities:

• Proven people management skills.
• Displays a high degree of integrity.
• Excellent customer service skills; team player.
• Must be resourceful, organized, and proactive in a fast-paced environment.
• Excellent attention to detail.
• Excellent judgment and effective decision-making skills.
• Ability to work independently with tight deadlines.
• Ability to maintain the highest level of confidentiality.
• Calm and effective under pressure.
• Knowledge of relevant firm computer software programs (i.e., Microsoft Office applications, Chrome River, Intapp, Webex, Zoom, LoopUp, InterAction, 3E, Litera Compare, Kofax PDF), with the ability to learn new software and operating systems.