Corporate Paralegal

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The Corporate Paralegal is a full-time position within the Legal-Compliance Department reporting to the General Counsel & Compliance Officer that will carry out roles and responsibilities in accordance with this job description, the Code of Conduct & Values, assignments, and applicable legal, corporate, and department requirements.

The Legal-Compliance Department’s Mission is to

• Serve & assist the company achieve its Mission and Strategic Goals in accordance with the Values and legal-regulatory requirements.
• Advise the company in legal, compliance, business, and industry trends, developments & practices.
• Drive on-going: operational efficiency; financial integrity; compliance assurance; effective ERM & Corporate Governance; and ethical, common-sense decision-making and action under the Values.
• Deliver timely, responsive, competent, and quality service, deliverables, and support in the best interests of the company.
• Always maintain a reputation as a positive, professional, and trustworthy thought partner at all levels of the company, and with the customers and stakeholders of the company, in accordance with the Mission, Values, & Code of Conduct.

The Legal-Compliance Department is responsible for the legal, compliance, Code of Conduct, corporate governance, and government relations functions of the company under the leadership of the General Counsel, who also serves as the Compliance Officer, Corporate Secretary, and Senior Management Team member of the company.

ESSENTIAL CAPABILIITES

• Able to maintain strict confidentiality of the company's internal and personnel affairs and protected information. Understands values and ethics of position including ethical rules on confidentiality, client representation, and advocacy.
• Able to exemplify trust, professionalism, and positivity in accordance with the Values and the duties of loyalty and care on behalf of the Legal-Compliance Department, always striving for excellence, quality, timeliness, responsiveness, critical thought, common sense, discernment, efficiency, and value.
• Able to interact effectively and professionally with clients and all levels of personnel, including board members, executives, directors, managers, co-workers, and support staff.
• Able to own professional development by seeking feedback, accepting constructive feedback and editing, and learning new skills.
• Able to embrace new processes and incorporate new technology to meet client demands as they evolve.
• Must be flexible to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle multiple, detailed tasks irrespective of the level instruction.
• Must be positive team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
• Able to plan, organize, and complete multiple related tasks.
• Able to exert influence at all levels of the organization.
• Able to solve problems and work with minimal supervision.
• Able to anticipate problems and issues, and exercise independent judgment for resolution.
• Must deliver high quality work-product and display ownership, having the ability to follow up and follow through.
• Must possess the ability to work independently, as well as on teams, in a fast-paced environment.
• Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
• Able to lift boxes up to 20 pounds.
• Flexibility to travel on short notice and work overtime as needed, including nights and weekends.

ESSENTIAL FUNCTIONS

• Track, maintain, and help to coordinate hard copy and electronic document and record collections, reviews and productions, and client flies, including corporate agendas, minutes, books (i.e., board, board committee, and internal committees and taskforces), disclosures, surveys, and other records. Calendar and maintain deadline-driven documents and filings.
• Create, implement and maintain project, case, contract, and other files and physical or electronic organizational systems.
• Prepare for and attend meetings and presentations.
• Assist with the drafting of various legal, regulatory and organizational documents such as contracts, notices, letters, reports, regulatory reports & filings, registrations, statements, and other related deliverables by gathering information and professionally preparing deliverables in a timely fashion along with any ancillary documents to accompany filings in accordance with department policies and procedures and legal-regulatory requirements.
• Draft and process legal, regulatory, and other assigned response letters in connection with any requests related to formal complaints (i.e., external appeals and grievances), legal actions (e.g., discovery or subrogation), inquiries, audits or examinations, in compliance with established department policy and procedure.
• Assist with policy form, rate, and material filings and launches working with co-workers and internal departments in drafting compliant documents based on previous models.
• Participate in the drafting, editing, and preparation of meeting agendas, minutes, workplans, presentations, compilation of board, board committee or internal committee materials, and the maintenance of related books and records.
• Conducts research using LexisNexis, NMAC, and other general search engines and alternative search programs.

ESSENTIAL RESPONSIBLITIES

• Perform other work-related duties as assigned by the General Counsel & Compliance Officer.
• Comply with department and corporate administrative procedures, policies, and best practices.
• General working knowledge of Microsoft Office programs including MS Word, Excel, Forms, & PowerPoint needed. Prior experience utilizing Adobe Acrobat a plus.
• Communicate, correspond, and interact with clients and outside entities, such as government agencies, corporations, and other offices to gather information or data.
• Complies with department and corporate administrative procedures and requirements including weekly and monthly deadlines for submitting time sheets, time entries, status reports and availability updates.

Minimum Requirements:

EDUCATION, EXPERIENCE, AND QUALIFICATIONS REQUIRED

The successful candidate will have a bachelor’s degree from an accredited institution plus 3 to 7 years’ experience. The position will involve significant contact with management of the company and requires strong interpersonal, professional, and communication skills. The candidate must be a demonstrated self-starter who is both highly organized, positive, and professional collaborator. The candidate must be legally authorized to work in the United States of America and successfully pass background checks and drug testing.

The company will provide equal employment and advancement opportunity within the context of its unique business environment without regard to race, color, religion, gender, gender identity, gender expression, age, national origin, familial status, citizenship, genetic information, disability, sex, sexual orientation, marital status, pregnancy, height, weight, military status, or any other status protected under federal, state, or local law or ordinance.