Accounts Payable Supervisor

Location: Washington, DC
Schedule: 9:00 AM to 5:30 PM
FLSA: Exempt
Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Accounts Payable Supervisor in the Finance department, reporting to the Accounts Payable Manager.

The role will reside in the Washington, DC office with hybrid work capabilities and will assist in ensuring the smooth operation of the Accounts Payable department by providing responsive, solution-based support across the firm. This individual will play a key role in assisting with vendor relationships, overseeing expense processing, and ensuring compliance with firm guidelines. The ideal candidate is a self-starter with strong analytical, problem-solving, and communication skills, able to support daily Accounts Payable activities for attorneys and business service teams effectively while continuously seeking process improvements. 

Key responsibilities of this position include:

• Assist in daily Accounts Payable operations to maintain efficient workflows across the firm including managing invoice inquiries, collaborating with the processing center to resolve issues, and assisting internal staff, attorneys, and business service teams with coding inquiries.
• Work closely with the accounting team, secretarial staff, attorneys, and business service teams to resolve accounts payable issues and escalations.
• Assist in ensuring adherence to the firm’s Business Expense and Travel Reimbursement guidelines by monitoring Accounts Payable activities performed by the internal Accounts Payable team and processing center team to maintain effective support.
• Monitor and verify expense transactions align with Business Expense and Travel Reimbursement guidelines.
• Assist with administrative tasks related to the vendor management system, and Chrome River testing and support the Accounts Payable ticketing system to ensure timely and effective responses to inquiries, contributing to streamlined resolution processes and enhancing service quality for internal teams.
• Proactively recommend and implement process improvements for Accounts Payable workflows, helping to drive best practices within the team to enhance service.
• Ensure compliance with internal guidelines, maintain documentation standards, and review adherence to Accounts Payable guidelines as they pertain to attorneys and business service teams.
• Provide support to internal team members, attorneys, and business service teams, proactively addressing issues and resolving escalations with a customer-centric approach.
• Proactively recommend and implement process improvements for Accounts Payable workflows, helping to drive best practices within the team to enhance service.
• Ensure compliance with internal guidelines, maintain documentation standards, and review adherence to Accounts Payable guidelines as they pertain to attorneys and business service teams.
• Provide support to internal team members, attorneys, and business service teams, proactively addressing issues and resolving escalations with a customer-centric approach.

Qualifications (Experience, Knowledge, Skills & Abilities):

• Experience: Minimum of 3 years of progressive experience in transactional accounts payable, with at least 1 year in a supervisory capacity. Experience working in a multi-entity environment is preferred
• Technical Skills: Proficiency in Microsoft Office, particularly Excel; experience with Chrome River is essential, and knowledge of Aderant is preferred. Familiarity with approval workflow systems and vendor management tools
• Strong analytical skills and ability to assess and resolve issues diplomatically
• Highly organized, with excellent time management and multitasking abilities
• Effective interpersonal skills, with the ability to build relationships across functions and manage escalations
• Familiarity with vendor onboarding processes
• Ability to work collaboratively with cross-functional teams, including attorneys and business service teams, and communicate effectively with upper management
• Skill in analyzing complex issues and making informed decisions
• Dedication to providing excellent support within a team-oriented environment
• Focus on identifying and implementing efficiency improvements to Accounts Payable processes

The base salary range for this position in Washington, DC is $90,000 to $110,000.  Additional information about benefits and rewards can be found here.

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility
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