Project Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Project Assistant works in the Real Estate practice group under the supervision of an attorney, paralegal or experienced legal staff and performs routine billable and non-billable work that serves the firm’s clients.  There is an annual billable hours requirement for this position.

Essential Duties and Responsibilities: 

• Prepare routine correspondence, documents, and drafts.  Make edits and revisions as needed, including strong proofreading skills.

• Manage deal documents and calendars.

• Assist with organizing and monitoring the maintenance of electronic files utilizing the firm’s document management system.

• Support administrative projects under the supervision of attorneys, paralegals and other experienced legal staff.

• Use initiative and discretion in accomplishing routine assignments with minimal supervision.

• Consistently exhibit a high degree of professionalism.

• Track and record client-billable time as required meeting minimum billable hour requirements.

• Maintain and prioritize work on a daily basis and communicate if unable to meet daily responsibilities.

Knowledge, Skills and Abilities:

• Demonstrates a willingness to learn and develop skills by forming positive, collaborative relationships with all firm personnel.

• Demonstrates excellent communication skills with the ability to work professionally with lawyers, staff and clients.

• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

• Demonstrates strong business acumen.

• Working knowledge of Microsoft Office products (Excel, Outlook, Word).

• Must have ability to multitask and shift priorities.

• Must be willing to work overtime to meet attorney and client deadlines as needed.

• Ability to use sound judgement and good discretion.

• Must have a high level of attention to detail and a commitment to accuracy in a deadline driven environment.

• Demonstrate a "can do" attitude and a willingness to continue learning and developing skills.

• Ability to juggle competing priorities and organize a high volume of materials paying close attention to detail.

• Communicate effectively with attorneys, staff, and clients.

Education and/or Experience: 

• Bachelor’s degree from an accredited college or university; any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position may be considered.

• Minimum of one (1) year of experience working in a professional setting

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.

Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.