Administrative Assistant III (General Counsel)

• Handles Freedom of Information Act requests, including pulling records, reviewing, redacting, calculating cost, and collecting payment.

• Balances the duty to disclose with protection of highly sensitive information; some of which is legally prohibited from public distribution.  Examples include: autopsies, juvenile records, sexual assaults, expungements, etc.
• Oversees the public release of a substantial volume of data.
• Maintains the tracking of FOIA requests using the FOIA database.
• Navigates multiple records management systems.
• Coordinates with personnel across the department, including law enforcement, to obtain requested data.
• Maintains an elevated level of confidentiality.
• Prepares various correspondence for General Counsel including but not limited to memorandums, letters, reports, and forms.
• Answers the telephone; screens callers; provides information as requested or forwards calls to appropriate staff person; takes messages as necessary; greets and assists department visitors.
• Performs general administrative duties as required, including processing daily mail, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, and maintaining filing systems.
• Coordinates meetings and meeting space.
• Creates and maintains internal and external working relationships.
• Participates in training to gain knowledge and increase efficiency.
• Performs other similar duties as required.

Knowledge:

• Administrative procedures;
• Recordkeeping procedures;
• Freedom of Information Act.

• Microsoft Office;
• Written and verbal communication via in-person, phone or email contact;
• Attention to detail;
• Money-handling;
• Customer service in dealing with the public and legal personnel;
• Generating, updating and editing various reports.

• High School diploma or equivalent, with no experience required.  Preferred education would include an Associate's Degree or higher.  Preferred experience would include 1-3 years or more of administrative office experience.

• None Required.

• Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.
• Positions in this class typically require talking, hearing, seeing, grasping, fingering, standing, walking and repetitive motions. 

The Lexington County Sheriff's Department is an Equal Opportunity Employer, and does not discriminate based on race, religion, color, sex, age, national origin, or disability.