Legal and Regulatory Assistant

Position Title: <\/span><\/span><\/b>Legal & Regulatory Assistant<\/b><\/span><\/span><\/span>
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Base Salary: <\/span><\/span><\/b><\/a>$61,713 to $79,97 annually DOE<\/span><\/span><\/span>
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Benefits:<\/span><\/span><\/b> Medical, dental, vision, 401k, flexible spending account, paid sick leave and paid time off, parental leave, quarterly performance bonus, training, career growth and education reimbursement programs.<\/span><\/span><\/span>
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At Ziply Fiber, our mission is to elevate the connected lives of our communities every day. We are delivering the fastest home internet in the Northwest, with a focus on areas traditionally underserved by mainstream internet companies. And as our state\-of\-the\-art fiber network expands in WA, OR, ID and MT, so does our need for team members who can help us grow and realize our goals. <\/span><\/span><\/span><\/span>
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We may be building internet, but we are reaching real people. We strive to build relationships and provide customers and communities with refreshingly great experiences. <\/span><\/span><\/span><\/span>
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We emphasize our values in all our interactions: <\/span><\/span><\/span><\/span>
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Genuinely Caring:<\/span><\/span><\/b> O<\/span>ur customers and colleagues are people, and quite possibly our neighbors. We put ourselves in their shoes and give them our full attention.<\/span><\/i><\/span><\/span>
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Empowering You<\/span><\/span><\/b>: <\/span>We empower our customers to choose the products that best meet their needs, and we support our employees to implement solutions that elevate the experiences of our customers and coworkers.<\/span><\/i> <\/span><\/span><\/span>
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Innovation and Improvement<\/span><\/span><\/b>: <\/span>We always look for ways to make the experiences of our customers – and each other – better.<\/span><\/i><\/span><\/span>
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Earning Your Trust<\/span><\/span><\/b>: <\/span>We earn trust by communicating simply and transparently as real people, not as a corporation.<\/span><\/i><\/span><\/span>
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Job Summary<\/span><\/span><\/span><\/b><\/span><\/span>
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The Legal Assistant\/Legal Operations professional will support Ziply Fiber’s Legal and Regulatory team—including the General Counsel, Assistant General Counsel, and Vice President, Regulatory & External Affairs—by driving operational excellence across legal workflows. This role combines hands\-on legal administrative support with ownership of key legal operations functions, such as project management, e\-billing, basic contract support (routing and signatures), knowledge management, compliance calendaring, business license registrations and reporting. The ideal candidate is highly organized, systems\-minded, detail\-oriented, and adept at collaborating across departments to streamline processes, improve data quality, and help the team deliver timely, business\-focused legal services.<\/span><\/span>
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Essential Duties and Responsibilities:<\/span> <\/span><\/span><\/span><\/span><\/b><\/span><\/span>
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The Essential Duties and Responsibilities listed below are a range of duties performed by the employee and not intended to reflect all duties performed.<\/span><\/span>
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Project Management<\/span><\/b><\/span>
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• Build and manage project plans, project tracking, and timelines.<\/span><\/span><\/span>
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• Organize team\-based projects.<\/span><\/span>
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• Outreach to external parties and coordination with internal teams on joint projects. <\/span><\/span>
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  Contract Management<\/span><\/b><\/span>
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  • Handle document processing, electronic signatures, and contract tracking; ensure timely routing, execution, and escalation.<\/span><\/span>
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     Regulatory and Corporate Compliance<\/span><\/b><\/span>
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    • Support entity and subsidiary records, annual filings, business license renewals, FCC and other license records, and intellectual property database updates.<\/span><\/span><\/span>
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    • Assist with research; prepare, submit, and track filings, reports, and franchise\/right\-of\-way applications; organize supporting documentation; and maintain   compliance calendars.<\/span><\/span>
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       Litigation and External Affairs Support<\/span><\/b><\/span>
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      • <\/span><\/span><\/span><\/span><\/span>Assist with matter intake and holds; coordinate discovery support and document collection; process subpoenas and responses; and maintain organized, auditable files.<\/span><\/span><\/span>
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      • Maintain contact lists and distribution groups; coordinate meetings and materials; and support civic partnership outreach and data projects.<\/span><\/span>
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         Legal Technology, Research, and Communications<\/span><\/b><\/span>
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        • Evaluate, implement, and administer legal technology tools; manage vendor relationships for the Legal team’s technology platforms; and drive adoption   and  training.<\/span><\/span><\/span>
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        • Perform targeted factual research; draft clear, concise correspondence and summaries; and support production of executive\-ready materials.<\/span><\/span>
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          Other Duties<\/span><\/b><\/span>
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          • Performs other duties as required to support the business and evolving organization<\/span>.<\/span><\/b><\/span><\/span>
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             <\/span><\/span>Required Qualifications:<\/span><\/span><\/b>
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            • High school diploma or GED.<\/span><\/span><\/span><\/span><\/span>
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            • Bachelor’s degree or equivalent practical experience in legal operations or administrative support within a corporate or law firm environment.<\/span><\/span><\/span><\/span>
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            • Minimum of three (3) years of experience in a law firm or corporate legal department, including experience supporting legal operations, contracts, regulatory, or   corporate matters (or equivalent experience).<\/span><\/span><\/span><\/span>
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            • Highly proficient in MS Office (i.e., Outlook, PowerPoint, Excel, and Word)<\/span><\/span><\/span>
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            • <\/span><\/span><\/span><\/span><\/span><\/span>Experience implementing new technology and process improvements; familiarity with matter trackers, e\-billing tools, and project management platforms (e.g.,   Smartsheet) or similar systems preferred. <\/span><\/span><\/span><\/span>
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            • <\/span><\/span><\/span><\/span><\/span><\/span>Demonstrated project management skills, including the ability to prioritize and execute multiple initiatives concurrently while ensuring precision and excellence.<\/span><\/span><\/span><\/span>
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            • <\/span><\/span><\/span><\/span><\/span><\/span>Proactive, resourceful self\-starter with sound judgment on when to seek guidance; strong follow\-through and ownership mindset.<\/span><\/span><\/span><\/span>
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            • Comfortable in a dynamic environment where priorities can change rapidly while delivering results efficiently.<\/span><\/span><\/span><\/span>
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            • Strong interpersonal, written, and verbal communication skills; ability to build trusting partnerships with non\-legal colleagues.<\/span><\/span><\/span><\/span>
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            • Proven ability to maintain strict confidentiality and exercise professional judgment when handling sensitive data.<\/span><\/span><\/span><\/span>
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            • Ability to work overtime as needed.<\/span><\/span><\/span><\/span>
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              Knowledge, Skills, and Abilities:<\/span><\/span><\/span><\/b><\/span>
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              • Ability to work independently and apply sound judgment in fast\-paced, dynamic environments.<\/span><\/span><\/span><\/span><\/span>
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              • Demonstrated capability to prioritize, plan, and manage workload across multiple subject areas and stakeholders.<\/span><\/span><\/span><\/span>
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              • Excellent attention to detail, organization, and documentation practices; commitment to data accuracy and version control.<\/span><\/span><\/span><\/span>
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              • <\/span><\/span><\/span><\/span><\/span><\/span>Comfort with evolving priorities, process optimization, and continuous improvement; adept at building and refining practical workflows and templates.<\/span><\/span><\/span><\/span>
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              • Strong collaboration skills and service orientation toward business partners and external counsel.<\/span><\/span><\/span><\/span>
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                 <\/span> <\/span><\/span>Work Authorization<\/span><\/b><\/span>
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                Applicants must be currently authorized to work in the US for any employer. Sponsorship is not available for this position.<\/span><\/span>
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                Physical Requirements<\/span><\/span><\/b>
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                The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<\/span><\/span><\/i>
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                Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. The employee must occasionally lift and\/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.<\/span><\/span>
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                Work Environment <\/span><\/span><\/b>
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                Work is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi\-line telephone system. The work is primarily a modern office setting.<\/span><\/span>
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                At all times, Ziply Fiber must be your primary employer. Unless otherwise prohibited by law, employees may not hold outside employment nor be self\-employed without obtaining approval in writing from Ziply Fiber. In holding outside employment or self\-employment, employees should ensure that participation does not conflict with responsibilities to Ziply Fiber or its business interests.<\/span><\/span>
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                Diverse Workforce \/ EEO:<\/span><\/span><\/span><\/b>
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                Ziply Fiber is an equal opportunity employer. Ziply Fiber will consider all qualified candidates regardless of race, color, religion, national origin, gender, age, marital status, sexual orientation, veteran status, and the presence of a non\-job\-related handicap or disability or any other legally protected status.<\/span><\/span><\/a>
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                Ziply Fiber requires a pre\-employment background check as conditions of employment. Ziply Fiber may require a pre\-employment drug screening.<\/span><\/span><\/span>
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                Ziply Fiber is a drug free workplace.<\/span><\/span><\/span>
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• $61,713 - $7,997/year