Litigation Legal Secretary

LITIGATION LEGAL SECRETARY – LOS ANGELES

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added and trust-based relationship with our clients. We also have a long and meaningful history of supporting the communities in which we live and work. The Firm offers a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. 

THE OPPORTUNITY

We are currently seeking a full-time (37.5 hours per week), highly organized and proactive Litigation Legal Secretary/Assistant to join our Los Angeles office (Century City). The successful candidate will thrive in a fast-paced and professional environment, be tech savvy, enjoy working as part of a team, and demonstrate a commitment to providing high quality work and exceptional client service.  A hybrid arrangement option may be available after 90 days with four (4) days in office/one (1) day remote. 

RESPONSIBILITIES

• Coordinate attorney schedules, meetings, depositions, court appearances, travel, etc. 
• Assist in preparation and finalizing legal documents by ensuring timely completion of tasks.
• File documents electronically with state and federal courts, ensuring compliance with court rules and deadlines.
• Coordinate and schedule couriers, court reporters, expert witnesses, and other essential services to ensure seamless support.
• Maintain and organize case files, both physical and electronic, and manage case calendars and deadlines.
• Ensure incoming and outgoing mail is processed according to office procedures and attorney preference. 
• Perform general administrative tasks such as time entry, expense reporting, and billing. 
• Complete and submit conflict check and new client matter forms.
• Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.
• Additional duties as assigned, including assisting other secretaries, as needed.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

EDUCATION AND EXPERIENCE

• 5+ years of law firm litigation secretary or assistant experience 
• Knowledge of federal and state court filing procedures including e-filing requirements
• Advanced working knowledge of Microsoft Office Suite 
• Familiarity with document management systems and time entry software
• Proven track record of reliable attendance and punctuality
• Effective communication and organizational skills
• Superior attention to detail and high level of accuracy 
• Strong client focus 
• Self-motivated, ability to work independently, and anticipate attorney needs 
• Experience supporting a minimum of three attorneys including partner level attorneys

Salary range: $80,000 - $92,000