Legal Support Specialist

Join our Products Liability Practice Group as a Legal Support Specialist, located in our Atlanta office.

We are seeking a highly skilled Professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Atlanta office, on a in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Assistant Director of Products Liability.

Position Summary

This position supports up to three or more attorneys in a secretarial capacity with our Products Liability department. The Legal Support Specialist provides a wide range of administrative, secretarial and document processing services in the assigned department(s). Flexibility to work overtime as needed. The Legal Support Specialist will engineer the attorneys’ calendars, and document management, as well as word processing and transcribing. The successful candidate will effectively enter time, prepare expense reports, and have a hands-on approach to arranging travel, managing appointments and facilitating all aspects of the professional and personal responsibilities of the assigned shareholders. This role also requires extensive coordination with clients.

Key Responsibilities

• Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence

• Processes time entry, open new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepare agendas, review and prepare billing invoices, and other administrative duties, on an as-needed basis

• Manages phone lines for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons

• Updates case information, scans documents, keyboard legal documents, and conduct research

• Manages document deliveries and tracks final executed documentation. Assists in preparing closing transcripts and legal documents to database for ongoing transactions

• Assists with overflow work and other projects as needed

Qualifications

Skills & Competencies

• Substantive knowledge of State and Federal court filing, including e-filings

• Must be skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses

• Strong attention to detail, organizational skills and ability to manage time effectively

• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team

Education & Prior Experience

• Requires at least 3 years of experience as a legal secretary within a law firm or other professional organization

• Bachelor’s Degree or equivalent education and work experience preferred

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.