Intake Deputy

The Intake Deputy performs duties which include case initiation, records management, and collecting court fees. The incumbent provides procedural information and customer service, and ensures incoming documents conform to federal and local rules.

Duties Receive and review incoming paper and electronic case related documents to determine conformity with appropriate rules, practices, and court procedures. Examine all pleadings to determine the jurisdiction of the court and accept those that conform to federal and local rules of practice. Check for prior or prohibited filing(s). Monitor for release of exhibits and sealed documents. Issue all civil processes such as summonses, subpoenas, writs of garnishment, execution, attachment, and the like. Open cases in the Case Management/Electronic Case Files system (CM/ECF) upon receipt of initiating documents such as complaints, indictments, or petitions. Close cases upon receipt of terminating documents such as judgments and closing orders. Scan, create PDF files, enter data, and upload documents into the CM/ECF system, including pleadings, petitions, motions, complaints, minutes, orders, and proceedings as necessary to maintain the accuracy and completeness of the electronic case file. Provide front line customer service, answer telephones, and provide appropriate procedural information to litigants, the public, chambers, and clerk's office staff. Assist the public in the use of computerized records and information databases. Receive and process checks and money-orders in accordance with internal control polices. Verify attorneys' authority to practice before the court. Accept attorney admission applications. Assist in administering attorney admission oaths, maintain attorney admissions databases, and issue admission certificates. Sort, classify, and file case documents and records. Retrieve and copy files for the public, court personnel, attorneys, and others. Certify court documents. Utilize various computer programs, various electronic databases, and information systems to obtain case information to respond to inquiries, track the movement of files and records, and perform word processing. Operate personal computer, mailing, copying, records, and scanning equipment. Assist with assigning case numbers to new cases, assign cases to judges and process documents in accordance with established procedures. May assist in reviewing certain electronic filings in CM/ECF for accuracy, completeness, and identification/correction of errors. Assist with service of process of court-initiated pleadings to pro se parties and utilizing the sealed document program for service of sealed documents to attorneys and other federal agencies. Assist with the review of incoming appellate cases for readiness to proceed. Assist in the preparation of documents and files for forwarding to the Court of Appeals. Assists with general jury service questions and processes as needed. Receive and sort mail, deliver mail and packages to chambers as necessary. Monitor, order, receive, and distribute supplies. Other duties as assigned. Salary

• $44,701 - $72,654/year

Qualifications To qualify for this position a candidate must have graduated from high school or equivalent and have one year of specialized experience. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Education High School diploma or equivalent Required Documents INCOMPLETE APPLICATION PACKAGES WILL NOT BE CONSIDERED Cover letter detailing why you are applying for this position and what qualities, characteristics and abilities you will bring to the position. Resume Completed AO-78, Application for Judicial Branch Federal Employment - Found at www.uscourts.gov Most recent performance appraisal from current employer See 'How to Apply' for instructions. How to Apply Complete applications should be submitted in a single PDF document via e-mail to hr@ncwd.uscourts.gov. Please reference Job Announcement # 26-12. Benefits The judiciary offers several exceptional benefits to its employees. As a judiciary employee, you may be eligible to participate in the following benefits programs: Health Insurance Dental and Vision Insurance Thrift Savings Plans (Retirement savings plan) with a government matching contribution Life Insurance Paid Annual and Sick Leave 13 Federal Holidays per year Flexible Spending Accounts (Medical and Dependent Care) Commuter Benefit Program Long Term Care Insurance Additional information about federal judiciary benefits and compensation can be found on the United States Courts website career page at: Benefits