District Clerk - Court Clerk

Under limited supervision, supervises activities of the court and is accountable for case processing in accordance with state, county and all applicable laws and policies established by the judge.

Shift:   Mon – Fri, 8a – 5p

ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.   This is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees may be assigned duties which are not listed below. Reasonable accommodations will be made as required.  Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists Judge in Court, which may include posting to computer, making docket entries on docket sheets and issuing executions on judgments. 
• Examines legal documents submitted to court for adherence to law or court procedures, prepares case folders, and posts, files, or routes documents.
• Explains procedures or forms to parties in case.
• Secures information for judges, and contacts witnesses, attorneys, and litigants to obtain information for court, and instructs parties when to appear in court.
• Administers oath to witnesses.
• Records case disposition, court orders, and arrangement for payment of court fees.
• Responds to and resolves public inquiries requiring independent judgment after appropriate research and analysis.
• Coordinates relationships with other county departments such as District Attorney, Sheriff's Department, Treasurer and Judges.
• Attends and participates in staff meetings and conferences as required.

MINIMUM QUALIFICATIONS:

Education, Experience and Training Guidelines:

High school diploma or equivalent; and two year certificate from college or technical school; OR two to three years related experience and/or training; OR an equivalent combination of education, training and experience as determined by Human Resources.   

Knowledge of:

• County and state legal principles, practices and procedures regarding the court system.
• State statutes and codes.
• Code procedures.
• Legal practices and procedures.
• Legal terminology.
• Court settings. 
• Principles and practices of effective employee supervision.
• Department policies, procedures and regulations covering specific areas of assignment. 

Skill in:

• Communicating effectively, both orally and in writing.
• Establishing and maintaining cooperative working relationships with managers, supervisors, employees, external public agencies and organizations and the general public. 
• Using initiative, discretion and decision making within established procedures, guidelines and rules.
• Defining problems, collecting data, establishing facts and drawing valid conclusions.
• Performing effectively under stressful working conditions.
• Developing effective work teams and providing effective customer service.
• Multi-tasking.
• Operating a personal computer and various software applications; ability to type 30 WPM.

LICENSE & CERTIFICATION REQUIREMENTS:

Valid Texas Driver’s License.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed in an office work environment.   The noise level in the work environment is usually moderate.  May be required to lift and carry items weighing up to 30 pounds. While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.