Project Assistant - Real Estate Litigation

Frost Brown Todd LLP, a national law firm with 1000+ legal and business professionals across eighteen offices, is currently searching for a full-time Project Assistant to join our Dallas office. This role will assist our Real Estate Litigation attorneys in representing condemning authorities and landowners throughout Texas to either acquire private property through eminent domain for various public purposes or defend individual landowners with government acquisition of private property for infrastructure needs. This position consists of non-billable administrative tasks as well as billable work. 

Key Responsibilities:

• Edit and proofread legal documents.
• Assist in the preparation of form documents.
• Maintain checklists and spreadsheets for the condemnation team.
• Draft and format legal correspondence.
• Track case progress throughout the condemnation timeline, ensure delivery of statutorily required mailings, and coordinate and schedule hearing dates, including Special Commissioners’ Hearings.
• Assist in document productions, including compiling, bates labeling, redacting as necessary, and serving same.
• Create and maintain electronic and paper client files and indexes for real estate litigation professionals, including routine filing.
• Perform general office and administrative duties such as collating and assembling documents, accepting and delivering correspondence, photocopying, scanning, and faxing.
• Conduct internet research to support litigation and case preparation.
• Update correspondence files, create and maintain pleading boards, prepare witness notebooks and binders, assemble trial exhibits, and organize records chronologically for hearings, trials and depositions.
• Assist in preparing for depositions, hearings, and trials.

Job Requirements:

• Bachelor’s Degree completed or nearing completion, preferably in business, finance, real estate, or related fields.
• Minimum of three years of litigation experience preferred. 
• Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines effectively, even under time constraints and interruptions.
• Detail-oriented with the ability to proofread for errors in context, grammar, spelling, and typing.
• Excellent verbal and written communication skills, with the ability to communicate in person, by e-mail and telephone and follow instructions effectively from a diverse group of clients, attorneys, and staff.
• Strong interpersonal skills with the ability to deliver exceptional client service, demonstrate adaptability, and work well with others in a team setting.
• Ability to work independently and creatively solve problems, while maintaining flexibility to meet the changing needs of attorneys and clients.
• Basic word processing and spreadsheet skills and strong data entry skills are necessary.
• Ability to handle up to 50 active cases, requiring strong time management, discretion, and collaboration in a team-oriented environment.
• Ability to operate standard office equipment such as computer, photocopiers, scanners, etc.
• Ability to understand legal terminology relating to condemnation and general litigation matters.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position and may require irregular hours.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.