Legal Operations Coordinator

Make a measurable and mission-critical impact. 
Bring your unique talents and experience to a leading company in Industrial IoT (IIoT) solutions. Grow your passion into a rewarding profession by joining a dynamic and expanding organization. You’ll play a vital role that supports your success and helps drive safe, efficient, and reliable operations across industries worldwide. Anova offers opportunities that empower you to: 
 

• Innovate with cutting-edge IIoT technology 

• Be part of a global, mission-driven team 

• Grow your skills through hands-on experience and development 

• Make a measurable impact across industries worldwide 
   

Join us on the Finance team as a legal operations coordinator, and help shape the future of safer, more efficient, and more reliable operations across the globe. Start your journey with Anova today! 
 

Job Duties and Responsibilities:  

Contract & Document Management 

• Establish and maintain governance protocols for PandaDoc and Salesforce usage, including organizational change management and stakeholder training 

• Lead centralized document storage consolidation project, gathering contracts and legal files from department leaders 

• Organize and maintain contract folders and filing systems to ensure efficient document retrieval and compliance 

Legal Administration 

• Serve as system administrator for PandaDoc and other legal management tools 

• Develop and implement systematic workflows for legal request intake and routing 

• Own and manage the legal mailbox, triaging requests to appropriate reviewers 

Intellectual Property Management 

• Act as primary point of contact for trademark and patent attorneys 

• Maintain comprehensive IP tracking systems for trademark and patent renewals, lapses, and deadlines 

• File and organize all IP-related documentation including patent applications and assignments 

Litigation & Legal Matters Coordination 

• Serve as point of contact for external parties in legal matters 

• Maintain legal matter tracking files and case management documentation 

• Prepare matter summaries and recaps for leadership as needed 

Compliance Support 

• Assist with maintenance of country-specific terms of service across websites and platforms 

• Support implementation of standardized contract terms across customer base 

• Coordinate with external privacy specialists on data protection compliance initiatives (GDPR, CCPA, EU Data Act) 

• Help implement Data Processing Agreements (DPAs) and vendor privacy assessments 

General Counsel Support 

• Act as liaison to external counsel and filter communications as appropriate 

• Provide quarterly legal function updates at Gemba meetings 

• Support ad-hoc legal projects and research as needed 

 
 

What you’ll need to succeed:  

This position requires someone who can effectively work independently, collaborate with business partners and drive cross-functional project execution, maintain meticulous records, and exercise sound judgment in prioritizing and escalating matters appropriately. 
 

Minimum Requirements - 

• 5 years of experience as a legal assistant, paralegal, or in a similar legal operations role 
• Prior experience in a corporate legal department or law firm environment  
• Paralegal certificate or legal studies coursework
  
• Contract Management: Demonstrated experience with contract lifecycle management and document organization systems  

• Technology Proficiency: Strong working knowledge of legal management software (e.g., PandaDoc), Salesforce, and Microsoft Office Suite 

• Communication: Excellent written and verbal communication skills with ability to interface professionally with external counsel, opposing parties, and internal stakeholders  

• Organizational Skills: Exceptional attention to detail with ability to manage multiple priorities, deadlines, and filing systems  

• Problem-Solving: Self-starter with ability to develop and implement processes and workflows independently  

• Discretion: High degree of professionalism and ability to handle confidential information  

• Collaboration: Proven ability to work cross-functionally and train others on new systems and processes 

 

Preferred Qualifications - 

• Experience with intellectual property management and USPTO filing procedures  
• Knowledge of data privacy regulations (GDPR, CCPA, EU Data Act)  

• Familiarity with litigation case management and court filing procedures  

• Experience implementing legal technology solutions or system migrations  

• Background in compliance program development  

• Project management experience, particularly related to legal operations improvement initiatives  

• Experience working with external legal counsel and managing outside counsel relationships  

 

Physical Requirements - 

• Ability to perform typical office tasks, including sitting or standing for extended periods, using a computer, communicating effectively, and occasionally lifting light items  

Work Authorization -

For this role Anova will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. 

ABOUT ANOVA  

We are very proudly “one” Anova — built by integrating the best in IIoT technology and expertise. Anova monitors more than 1,250,000 assets across nearly 80 countries for over 2000 clients, from family businesses to the largest LPG, Industrial Gases, and chemicals companies in the world. Our scale is global. Our service is local. We partner directly with customers, taking a holistic approach and delivering tailored solutions that drive innovation and improvement and make our world safer, more efficient, and reliable. 

 

We believe that rewarding work should reward you. As part of Anova, your work, integrity, and commitment are rewarded through competitive compensation and reward strategies, through sincere appreciation, and through opportunities for growth and advancement. We put people first by providing benefits that support your life and well-being, from health and finance to recognition and reward, and so much more — we've got you covered. 

If this sounds like a fit for you, apply to join Anova in connecting the industrial world — for better.

For more information about how Anova is transforming the Industrial IOT industry, visit us at Anova.com.