Birmingham Legal Assistant - Legal Support Services
Varnum LLP See More Job Openings by This Employer
Job Description
Legal Assistant - Family Law Litigation
Varnum LLP, a Michigan-based, full-service law firm with over 180 attorneys and six offices, has full-time openings for experienced Legal Assistants in our Birmingham office supporting multiple practice teams, primarily Family Law and Litigation. We are seeking candidates who are organized and display a keen attention to detail, with superb commitment to client service.
ROLES & RESPONSIBILITIES:
- Legal Administrative Expertise
- Proofread, edit and create documents to ensure accuracy and professional appearance.
- Enter and proof attorney time in the billing system accurately and on schedule on an as needed basis.
- Convert documents from PDF to Word and reformat using Styles and Multi-Level lists as needed.
- Arrange for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Certified USPS Mail, etc.
- Open new files and perform conflict of interest checks through conflicts control system.
- Copying, typing, scanning, faxing and any other general office duties as needed.
- Transcribe documents from dictation.
- Communication Skills
- Maintain confidentiality in all firm and client matters.
- Participate on a client-focused team displaying professionalism and exercising personal judgment under the ultimate direction of attorneys, paralegals, and Legal Support Services leadership.
- Monitor and respond to internal communications in a timely manner
- Participate in a client-focused team environment, exercising sound judgment and professionalism.
- Organization & Time Management
- Provide flexible support across departments during staff absences, peak workloads, or urgent projects.
- Attend staff meetings, training sessions and other required employee meetings.
- Manage competing priorities and deadlines with efficiency and professionalism
QUALIFICATIONS & REQUIREMENTS:
Education:
- High school diploma required.
- Bachelor’s degree in legal studies preferred.
Experience:
- 1+ year of experience in a law firm OR equivalent relevant experience.
Skills/Abilities:
- Proficient in MS Office Suite (Outlook, Word, Excel, etc.).
- Ability to transcribe legal documents, correspondence, and reports from rough draft from dictation.
- Knowledge of iManage or other legal document management systems.
- Excellent grammar, proofreading, transcription, and organization skills.
- Strong communication skills, both verbal and written.
- Exceptional organizational and multitasking abilities to meet deadlines.
- Ability to work well in a team-oriented environment and independently as needed.
- Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
- Occasional hours outside of normally scheduled hours.
Hours:
- 8:00 a.m. to 5:00 p.m. Monday-Friday.
- 100% onsite and in person.
Job ID: 253
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