Administrative Assistant/Case Manager

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Title: Administrative Assistant/Case Manager

Salary Range: Commensurate with experience and qualifications

FLSA Status: Non-exempt

Schedule: Full-time

Location: Oklahoma City, OK

Position Summary:

The Office of Civil Rights Enforcement (OCRE) is seeking a highly organized, detail-oriented Administrative Assistant/Case Manager to support its work enforcing Oklahoma’s civil rights laws. This role manages complaint intake, tracks case deadlines, prepares documents, and provides essential administrative support to investigators and attorneys.

Essential Functions:

·         Process new complaints and set up case files

·         Track case deadlines, reminders, and weekly status updates

·         Prepare and format standard case documents and correspondence

·         Transcribe audio/video recordings into accurate written summaries

·         Organize and maintain evidence, exhibits, and case files

·         Scan, upload, and manage digital and physical documents

·         Assist with scheduling, communication, and general administrative tasks

·         Provide professional phone and email support to the public and staff

·         Perform other administrative and case-management duties as assigned

Required Qualifications:

·         Associate degree in a relevant field or an equivalent combination of education and directly related administrative or legal support experience

·         Strong writing, proofreading, and document-formatting skills

·         Proficiency with Microsoft Word, Outlook, and Excel

·         Ability to learn Adobe Acrobat Pro and other software quickly

·         Strong organizational skills and the ability to manage multiple deadlines

·         Professional communication and discretion with sensitive information

Preferred Qualifications:

·         Bachelor’s degree in a relevant field or an equivalent combination of education and directly related experience

·         Experience in a legal, investigative, regulatory, or government environment

·         Typing proficiency and experience with transcription

·         Experience organizing evidence or managing structured case files

All applicants must agree in writing to complete and satisfactorily pass a background investigation.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact