Legal Assistant: Insurance Defense

Weber & Olcese, P.L.C. is looking for a qualified Legal Assistant to join our growing and dynamic team. This Legal Assistant position will support the firm's insurance defense practice group. Candidates should have circuit court, district court, and federal court efiling experience. A minimum of (2) years of professional experience working as a legal assistant in insurance defense litigation.

About the Role

As a Legal Assistant, you will support a team of attorneys, paralegals, and staff in managing complex insurance defense matters. You will be responsible for preparing court filings, managing case calendars, assisting with trial preparation, and serving as an essential link between attorneys, clients, courts, and carriers. This role requires attention to detail, excellent organizational skills, and prior experience in litigation support.

Key Responsibilities

• Prepare standard correspondences, such as cover letters, to accompany motions, pleadings, or discovery prepare by counsel
• Review incoming mail and screen for urgent matters, notices of depositions, appearances, or other pertinent dates and deadlines and prepares appropriate correspondences to court and/or client
• Maintains attorney calendar and keeps attorney apprised of upcoming events/tasks to ensure completion
• Schedules and prepares notices for all depositions with appropriate letters, pleadings, and witness fee checks
• Handles all electronic filings and other court filings
• Observes confidentiality of attorney-client relationship

Qualifications

Required:

• Minimum of 2 years of professional experience as a legal assistant in insurance defense litigation.
• Hands-on experience with circuit court, district court, and federal court e-filing.
• High school diploma or equivalent.
• Proficiency in Microsoft Office (Word, Outlook, Excel) and legal case management systems (Clio).

Preferred:

• Associate or bachelor's degree, or Paralegal Certificate.
• Experience supporting multiple attorneys in a litigation practice.

Other Work Requirements:

• Successfully pass pre-employment testing including criminal background check, credit check and drug testing.

Compensation and Benefits:

• Pay: Competitive salary, commensurate with experience.
• 401(k) with employer match
• Health, dental, vision, and life insurance
• 17 firm paid vacation days annually (full-time only)
• 8 firm paid holidays per year

Perks & Culture:

• Collaborative, team-oriented work environment;
• Mentorship and opportunities for growth as the practice continues to expand;
• Free Starbucks Coffee;
• Free bagels on Fridays;
• Casual dress days where jeans are encouraged.