Deputy Court Clerk

City of Doraville, Georgia

Position Description

Position Title:                               Deputy Municipal Court Clerk

Reports to:                                      Municipal Court Clerk

Department:                                   Municipal Court

FLSA Status:                                   Non-Exempt

Summary of Position:

This position is responsible for assisting the Municipal Court Clerk in all clerical and administrative aspects of the Doraville Municipal Court. Duties are performed under the general supervision of the Municipal Court Clerk. 

Essential Duties and Responsibilities:

The following duties are normal for this position.  The omission of a specific statement from the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.  

• Assists the public, defendants, attorneys, and internal customers regarding court dates and scheduled times, fines, please, and other information as requested via telecommunications, email, or in person.
• Assists with the preparation of the court dockets. Assures that all tickets and paperwork are ready for the court. Maintains records of dispositions and court related files.
• Takes and records payments of fines. Prepares cash drawer batch daily for deposit.
• Researches information relating to citations and other related matters, including but not limited to the retrieval of driver and criminal histories via GCIC.
• Efficiently maintains all paper-based and electronic files applicable to the Municipal Court.
• Retrieves citations and efficiently maintains proper filing of various data either manually or via daily electronic import of citations into court management systems, computer, or word processor. Accesses, inputs, and retrieves information from a computer.
• Processes incoming and outgoing mail, faxed documents, and attorney filings.
• Prepares certified copies of case dispositions as requested.
• Scans all required documentation in compliance with the Municipal Court retention schedules as outline by Georgia Archives.
• Treats the public and other employees in a respectful and courteous manner.
• Adheres to safe work practices, follows safety policies and rules, and complies with all personnel policies and department regulations.
• Prepares reports and court forms, such as petitions and warrants.
• Required to cross-train to perform other duties as requested, directed, or assigned.
• Regular attendance and punctuality are required.
• Provides administrative support to judges, solicitors, probation officers, and other court personnel related to arraignments, trials, probation hearings, and various other hearings as assigned by the Municipal Court Clerk.
• Attends seminars and workshops related to the Deputy Municipal Court Clerk’s duties and responsibilities to promote and enhance knowledge thereof.

Desired Skills and Qualifications:

• Proficient in the use of a computer and other office equipment.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to speak and communicate fluently in Spanish strongly desired.
• Ability to be available to work hours as needed or necessary including, but not limited to, attending court outside of normal business hours.
• Must be able to manage multiple items at the same time, prioritize tasks, and meet recurring and periodic time constraints.
• Must be able to maintain confidentiality.
•  

Mental and Physical Requirements:

• Ability to exert moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
• Ability to communicate orally and to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth, texture, and visual cues or signals.        
• Performance of essential functions may require exposure to dirt, dust, pollen, odors, wetness, humidity, rain, fumes, smoke, temperature and noise extremes, hazardous materials, fire, unsafe structures, heights, confined spaces, machinery, vibrations, electric currents, traffic hazards, bright/dim lights, toxic agents, explosives, water hazards, disease, pathogenic substances, or rude/irate customers.
• In compliance with the Americans with Disabilities Act, or other applicable law, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the City.

Other Requirements:

·       Must be eighteen (18) years of age or older.

• Must have a high school diploma, GED or equivalent.
• Minimum of two (2) years of experience in court operations preferred.
• An equivalent combination of education and experience may be acceptable.
• GCIC Certification, or ability to obtain within six (6) months of hire, with knowledge and understanding of entering computerized criminal history dispositions electronically.
• Must be bondable.
• Must possess a valid Georgia driver’s license and maintain a satisfactory motor vehicle record.
• Ability to pass a pre-employment background investigation, to include but not limited to, a physical examination with drug screening and an oral interview. 

At-Will Employment:

This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Employment with the City of Doraville is at-will in accordance with Georgia law.

Equal Opportunity:

The City of Doraville is an Equal Opportunity Employer.