Clerical Specialist

$2k Retention Bonus over the 1st year of Employment!

We are currently seeking a new Clerical Specialist on our legal team in downtown Philadelphia. Our Clerical Specialist job may be a great next step in your administrative or legal career! 

The primary responsibilities of the Clerical Specialist include researching and locating consumer information online, making outbound calls to follow up on legal executions and verify employment, process inbound and outbound written communications, and updating and closing accounts. If you are a quick learner with a great focus on customer service and attention to detail, please consider applying and start a career here with us. If you are focused on problem solving with strong attention to detail and organizational skills, please read on and apply to be considered.

Responsibilities/Duties/Functions/Tasks: 

• Receives inbound calls/emails and directs the requests to the appropriate person/internal department
• Contacts internal and/or external customers, attorneys and courts via mail, fax, telephone, or e-mail to provide or request needed documents, missing information, court costs and to provide status updates
• May prepare routine, department-specific documents and correspondence
• May review and assemble documents and materials for court proceedings, ensuring proper signatures are obtained, documents are notarized, appropriate exhibits are attached, etc.
• Sets up and/or closes accounts according to established procedures
• Sorts, files, locate, and distribute records, processes mail, photocopies and faxes documents
• Performs computer data entry to update account files
• Complete all required training applicable to this position
• Regular and predictable attendance is an essential function of this position
• Other duties, as assigned

Schedule:  Monday - Friday, 8:00am - 4:30pm

Qualifications:

• High school diploma or general education degree (GED).
• 6 months relevant business experience or an equivalent combination of education, training, and experience.
• Ability to type a minimum of 35 words per minute.
• Excellent oral and written communication skills.
• Organizational and multi-tasking skills.
• Skill with Microsoft Office Application (Word, Excel, Outlook, PowerPoint).
• Must pass background check and drug screen.

Compensation and Benefits:

• Starting at $20.15 hr. 
• Paid Time Off (PTO) - 16 days annually + 9 Company paid holidays
• Competitive benefits - Medical, Rx, Dental, Vision, 401(k), Parental Leave, Life and Disability Insurance and more. You can review our benefits at www.weltman.com/careers for more information.
• Promotional opportunities from within the Firm
• Employee Perks available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc. Positive office environment with regularly scheduled parties, contests, and community support initiatives
• On site "Bistro To Go" vending and fresh foods available
• Parking/Public Transit stipend available once benefits are available

 

Physical and Mental Demands:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to remain in a stationary position at a workstation. This position requires constant use of hands and fingers for typing and operating a computer and other office equipment. The employee must possess the ability to communicate information and ideas in writing and verbally. Occasional standing, walking, bending, and lifting of items weighing up to 15 pounds may be required. Close visual acuity is needed to read, analyze data, and view a computer terminal for extended periods.

Work Environment:

This position operates in a professional office environment. It is representative of those an employee encounters while performing the essential functions of this job. The employee will experience low to moderate noise levels and moderate interruptions. The workspace is well-lit and climate controlled.

 

EEO Statement:  Weltman is an equal opportunity employer.