Legal Assistant/Front Desk

Position Overview

We are seeking a friendly, energetic, and highly organized Legal Assistant / Front Desk Coordinator to serve as the first point of contact for our Wilmington office. This role is essential in creating a welcoming and professional environment for clients and visitors while providing administrative and operational support to attorneys and staff.

 

The ideal candidate is self-motivated, detail-oriented, and thrives in a fast-paced legal setting, balancing front desk responsibilities with administrative and legal support tasks.

 

What You’ll Do

• Greet and assist clients, visitors, and vendors in a professional and welcoming manner
• Serve as the “face” of the office and maintain a positive client experience
• Manage incoming calls and direct inquiries appropriately
• Maintain cleanliness and organization of lobby and conference rooms
• Open and prepare the office for daily operations
• Order and maintain office supplies and inventory
• Coordinate maintenance and repair of office equipment
• Sort and distribute incoming mail; prepare outgoing mail
• Ensure overall office organization and operational efficiency
• Print, assemble, and organize real estate closing packages
• Scan and upload documents into client files and case management systems
• Provide general administrative support to the legal team as needed

What We’re Looking For

• Minimum 1 year of experience in a receptionist, administrative, or legal assistant role
• Strong interpersonal skills with a customer-service mindset
• Proficiency in Microsoft Office (Word, Outlook, Excel) and general computer skills
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize effectively in a fast-paced environment
• Notary Public certification (or willingness to obtain) preferred
• Professional communication (verbal and written)
• Client service and relationship management
• Time management and task prioritization
• Attention to detail and accuracy
• Confidentiality and discretion
• Problem-solving and resourcefulness
• Team collaboration and adaptability
• Office technology and equipment proficiency
• Document management and file organization
• Basic understanding of real estate transactions (preferred but not required)

What We Offer

• Supportive and collaborative work environment
• Competitive salary commensurate with experience
• Full benefits package