Senior Paralegal

Are you looking to make an impactful difference in your work, yourself, and your community? Why settle for just a job when you can land a career? At ICW Group, we are hiring team members who are ready to use their skills, curiosity, and drive to be part of our  journey as we strive to transform the insurance  carrier space. We're proud to be in business for over 50 years, and its change agents like yourself that will help us continue to deliver our mission to create the best insurance experience possible.

Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for ten consecutive years as a Top 50 performing P&C organization offering the stability of a large, profitable and growing company combined with a focus on all things people. It's our team members who make us an employer of choice and the vibrant company we are today. We strive to make both our  internal and external communities better everyday! Learn more about why you want to be here!

PURPOSE OF THE JOB

The purpose of this role is to provide paralegal and legal operations support to the Corporate Legal Department. This position ensures the company remains compliant with applicable state laws and regulatory requirements, that legal matters are properly addressed, and that contracts, corporate records, litigation files, and other legal documents are accurately maintained, stored, and managed. The senior paralegal works under minimal supervision and uses independent judgement and discretion to independently complete work deliverables.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Corporate Governance, Regulatory Compliance, and Records Management

• Performs corporate secretarial functions, including coordinating and preparing materials, records, signatures, and filings for Board meetings, corporate governance matters, and regulatory submissions.

• Prepares correspondence for communication with the Board.

• Researches jurisdictional qualifications to do business within the respective area. Prepares files and follows up on Secretary of State filings, and related entity management and corporate governance documents for all corporate entities.

• Manages biographical affidavits, fingerprints and related regulatory documentation, for insurance companies.

• Maintains entity record books, minute books, organizational documents, resolutions, and related corporate records.

• Researches regulatory filing requirements and communicates, in writing and orally, with the applicable department of insurance regarding filing requirements and other regulatory matters.

• Gathers electronic and physical signatures and provides notarization of documents, as needed.

• Maintains corporate equity information in the applicable online system.

• Identifies opportunities and develops processes to improve corporate governance, compliance tracking, recordkeeping, and overall legal and claims litigation operations.

• Creates project execution timelines and proactively identifies support needs on assigned matters.

• Collaborates and provides partnerships with internal business units to understand business needs and ensure prompt and effective responses from Corporate Legal.

Contract Administration and Legal Records Management:

• Maintains legal department files, corporate documents, certificates, and other governance and legal records.

• Reviews, prepares and maintains Nondisclosure Agreements (NDA) with third parties.

• Works with IT on creating and revising processes for management of contracts in the Contract Management System.

• Maintains all Certificates of Authority for all insurance companies in both physical and electronic repositories.

• Maintains licensing records and renewals for certain corporate entities and/or designated employees.

• Assist with cloud transition of Corporate Legal electronic file management system in creating standardized organization framework, procedures and instructions and continue to maintain and update files.

• Maintains information in matter management, contract management, e-billing, and other legal department systems, and recommends ongoing system enhancements and process improvements.

• Assists with Legal Department compliance with record retention and destruction requirements.

Litigation Support:

• Maintains litigation files.

• Provides administrative support for subpoenas, complaints, service of process, and other legal notices received.

• Track legal department deadlines, calendaring, and document management.

• Processes department invoices, including through applicable e-billing and e-payment systems.

SUPERVISORY RESPONSIBILITIES

This role does not have supervisory responsibilities.

EDUCATION AND EXPERIENCE

Bachelor's degree from four-year college or university (or equivalent combination of education and experience) along with 5+ years’ related job experience required.  Prior experience with regulated insurance or other financial services entities strongly preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

Paralegal certificate from an accredited program preferred

Notary Public certification required but can be obtained after hire

KNOWLEDGE AND SKILLS

• Excellent computer skills with Microsoft Office products, Docusign, Adobe and legal software (case management systems).

• Able to independently learn new software and technologies (AI legal tools); proven experience in driving efficiencies and streamlining work processes.

• Must have excellent communication skills (verbal and written), detail oriented to ensure accuracy of legal documents.

• Proven ability to act with complete discretion in a leader-facing role.

• Excellent analytical capabilities, organizational skills, strong attention to detail and proofreading skills.

• Demonstrates good interpersonal skills with the ability to build professional working relationships with others at all levels in the organization.

• Experience and resourcefulness in completing research, including sourcing internal business knowledge to accomplish tasks efficiently.

• Ability to handle multiple tasks simultaneously and reprioritize on short time frames.

• Strong project management skills to set manageable interim deadlines to complete larger projects.

• Works as part of a team to proactively identify opportunities to support and assist others as business needs require.  

• Ability to follow verbal and written instructions with precision and accuracy.

PHYSICAL REQUIREMENTS

No specific or unusual physical or environmental demands. The Team Member is regularly required to sit, walk, stand, talk, hear, use hands and fingers to perform repetitive hand and wrist movements to operate a computer, telephone, copier, and other standard office equipment, and occasionally lift and/or move items up to 15 pounds. The ability to remain stationary for extended periods, and the ability to move about an office environment and access files, documents, and workstations are required. Requires close visual acuity for computer work, reviewing documents, and performing detailed administrative tasks. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

WORK ENVIRONMENT 

This position works from a standard climate-controlled office environment.  The noise level is moderate with background white noise. Regular in-office attendance is required.

We are currently not offering employment sponsorship for this opportunity

#LI-JM1

#LI-Hybrid

The current range for this position is

This range is exclusive of fringe benefits and potential bonuses.  If hired at ICW Group, your final base salary compensation will be determined by factors unique to each candidate, including experience, education and the location of the role and considers employees performing substantially similar work.

WHY JOIN ICW GROUP? 

• Challenging work and the ability to make a difference 

• You will have a voice and feel a sense of belonging 

• We offer a competitive benefits package, with generous medical, dental, and vision plans as well as 401K retirement plans and company match 

• Bonus potential for all positions 

• Paid Time Off

• Paid holidays throughout the calendar year 

• Want to continue learning? We’ll support you 100% 

ICW Group is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. ICW Group will not discriminate against an applicant or employee on the basis of race, color, religion, national origin, ancestry, sex/gender, age, physical or mental disability, military or veteran status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state or local law.

___________________

Job Category