Legal Secretary - Corporate/Transactional

Overall Purpose: Provides secretarial support to attorneys, paralegals and administrative management of the Firm, with an emphasis on corporate and tax-related filings, transactions and governance matters.  Maintains positive communications with clients, attorneys and staff.  Observes confidentiality of client matters.   Follows policies and procedures of the Firm.

Essential Job Duties:

• Assembles documents and exhibits for filings with the Secretary of State, tax authorities, courts or other governmental authorities and recordings, hearings, arbitrations, mediations, depositions or other engagements
• Assists in the preparation and finalization of formation documents for corporations and limited liability companies including articles of incorporation/articles of organization, bylaws, statements of information, EIN applications, and other organizational documents, and handles filings for entities
• Assists in the preparation and finalization of corporate minutes
• Assists in the preparation and finalization of legal documents, correspondence, memoranda, filings and e-mails from written form as well as from transcription
• Gather and analyze state, county and other governmental authority filings and other documents from public records and/or data provided by clients
• Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda, filings and e-mails, and other office machines such as scanner, photocopier
• Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
• Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate
• Schedules appointments and meetings for attorneys
• Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar and Outlook calendars
• Proactively works with your assigned attorneys to seek out additional work, when necessary
• Maintains client files

Other Duties:

• Arranges for travel for attorneys including hotel, airline and transportation
• Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
• Assists in the preparation of new client and new matter memoranda and related paperwork
• Assists in the preparation and submission of expense and other administrative reports
• Performs all other duties as assigned 

Qualifications/Requirements:

• High School Diploma
• 4+ years of substantive corporate/transactions experience
• Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail
• Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint
• Knowledge of document management systems such as IManage
• Ability to type 70 wpm
• Ability to organize and prioritize workflow for multiple attorneys
• Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
• Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers

Salary: $70,000 - $92,000 Annually

On-site