Legal Information & Admissions Specialist

Kobre & Kim consistently seeks exceptional candidates with the talent to deliver outstanding service that anticipates client needs.

Position Details:

Provide support to the Managing Attorney’s Office as necessary, with particular focus on all aspects of Attorney Admissions, CLE Support, and Library Services.

Supervisor:

Manager, Attorney Admissions & Library Services

Location:

New York office or DC office (3 days a week in office requirement)

Primary Responsibilities

Library Services:

Manage all aspects of firm subscriptions, including:

• Subscription renewals and contract negotiations;

• Subscription user lists and access;

• Username and password management;

• Overseeing payment of subscriptions/submitting subscription invoices; and

• Setting up external training for subscriptions/platforms.

Oversee Library Services inbox and respond to internal requests such as:

• Requests for article pulls;

• Requests for access to firm subscriptions;

• Requests for new books - researching where books are available, pricing, and shipment to specific office locations;

• Requests for new subscriptions;

• Meeting with subscription representatives to obtain pricing and a demonstration of the platform;

• Assist attorneys and analysts with research requests, such as pulling case dockets, articles, or citations; and

• Fields questions and issues that arise regarding firm subscriptions and platforms.

Keep Library Services Organized:

• Save and organize key documents on the firm’s DMS;

• Audit subscription user lists;

• Keep track of Library Services’ budget and purchases;

• Keep track of subscription renewal dates;

• Audit the Library Services Subscriptions page and Print and Online Resources Page on the firm Intranet site;

• Prepare monthly usage reports for allocated subscriptions including Accurint, Bloomberg, Court Alert, Westlaw, Case Notebook, and Pacer. Review usage reports for closing matters to ensure known subscription and/or research costs associated with the closing matter have been posted in 3E as billable;

• Assist with in-processing and out-processing by ensuring new employees get set up with subscription access, and exiting employees’ access gets removed. Meet with new attorneys to onboard them to Library Services; and

• Memorializes Library Services processes by creating cheat sheets with helpful information/tips and creating and maintaining the Library Services Playbook.

Attorney Admissions:

Review emails sent to the Attorney Admissions email distro and respond to inquiries as needed.

• Serves as back up to the team when someone is out or if the distro is very busy.

• Assists with calendaring admissions deadlines and renewals, preparing admission cheat sheets, and reviewing procedural questions with regards to admission into different courts.

Continuing Legal Education:

• Assist with CLE credit processing.

Managing Attorney’s Office:

• Reviews emails sent to the MAO Support email distro and responds to inquires as needed.

Requirements:

• 3-5 years+ experience in a law firm library in a reference/research position and expertise in legal and corporate research, required

• Bachelor's degree is required.

• Knowledge of standard research resources including, but not limited to, Westlaw, LexisNexis, Bloomberg Law, etc.

• Knowledge of a wide variety of general electronic research databases, both fee-based and free, subject-specific databases, and legal analytics tools, required.

• Excellent communication skills.

• Strong multitasking and prioritization abilities.

• Self-motivated with the ability to work well independently and to collaborate with client's team and other contract researchers to effectively prioritize and execute tasks

• Excellent communication and interpersonal skills, with the ability to collaborate across departments and build strong professional relationships.

• Experience in vendor management, including cost analysis and service evaluation.

• Flexibility to adapt to a dynamic, fast-paced environment and manage multiple priorities effectively.

• Proven ability to develop and enhance departmental resources and processes for improved efficiency.

• Strong work ethic and self-motivation, with a commitment to continuous improvement and operational excellence.

Company Description:

At the time of posting, the salary range for this role is $85,000 (minimum) – $100,000 (maximum). This range is based on a full-time work schedule. Other compensation may include an annual discretionary bonus. The successful candidate’s actual salary will be determined based on permissible, non-discriminatory factors, including but not limited to relevant experience, qualifications, licensure/certifications, training, skills, and market data.

Kobre & Kim is a conflict-free global law firm focused exclusively on disputes and investigations, often involving fraud and misconduct.  Recognized as the premier firm for cross-border disputes, the firm has a particular focus on financial products and services litigation, insolvency disputes, intellectual property litigation, international judgment enforcement and asset recovery, and U.S. government enforcement and regulatory investigations.  With more than 400 employees throughout the firm’s 15 global office locations, Kobre & Kim recognizes the value of incorporating diverse perspectives and professional disciplines to generate the most effective solutions for clients.

Further information about the firm is available at www.kobrekim.com

Kobre & Kim employees take pride in providing our clients around the world with service that is timely, accurate, unbiased and trusted. We have a profound respect for the professions and clients we serve and define our success in terms of their success. Our work environment is dynamic, innovative, and entrepreneurial. We have a result-oriented culture that demands excellence, agility, and the desire to move quickly and precisely to seize opportunities. Our environment is both challenging and supportive - we give employees the opportunity to develop their skills and do their best work.

Kobre & Kim is an equal opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or military or veteran status or any other characteristic protected by federal, state or local law.

As part of our commitment to maintaining the highest standards of integrity and professional conduct, we review the publicly available information of prospective employees. By applying for a position with Kobre & Kim you acknowledge and consent to this review.