Legal Practice Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. 

King & Spalding is currently seeking a Legal Practice Assistant (LPA) in the Chicago office. The mission of the LPA team is to assist the firm and its attorneys in providing world-class service to the firm’s clients. The LPA department is committed to serving the evolving needs of the firm and takes pride in producing high quality, thoughtful work. The LPA department is the primary conduit of communication between the firm and its attorneys and is vital to the logistical success of the overall firm. This position will work closely with the Chicago LPA team as well as other various members of the firm and will report to the Director of Administration in Chicago.

KEY RESPONSIBILITIES:

• Interface and establish ongoing positive business relationships with clients in person and by phone and/or email; maintain confidentiality of the lawyer-client relationship.

• Open new clients and matters following the Conflicts and New Business Intake Department procedures. Prepare conflict of interest forms and engagement letters.

• Manage and maintain lawyers’ schedules and calendars.

• Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.

• Answer and screen calls, field inquiries, relay messages, respond promptly to client needs, and respond to email and voicemail as soon as possible (and no later than the following business day).

• Coordinate domestic and foreign travel including hotel, flights, and car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.

• Track, organize, and process Chrome River expense reports, reimbursements, invoices, and check requests.

• Schedule and organize onsite and offsite meetings, conferences, speaking engagements, client proposals, pitches, and events. Work closely with other firm personnel, including the Marketing and Business Development department, to coordinate room/event reservations, food and beverage services, and prepare event materials.

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.  Draft routine correspondence, forms, etc.  Print and/or transmit via email as requested.

• Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, facilities, the IT service desk, the resource center, finance and billing, and records.

• Assist lawyers with Marketing and Business Development functions to include preparing, printing, collating, and binding materials for use in meetings, pitches, and proposals as well as coordinating updates to lawyers’ biographies and undertaking internet research for lawyers’ business development needs.

• Maintain CLE records for lawyers, with support from the Professional Development Department.

• Maintain client and administrative filing for lawyers following established procedures. Prepare files using FileTrail procedures and maintain appropriate records for on- and off-site storage.

• Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed. If requested, track lawyers’ billable hours, create reports, and maintain records. 

• Perform other related duties as required and assigned.

QUALIFICATIONS:

• 3 – 5+ years of experience as an executive, administrative or project assistant preferred.

• Minimum typing speed of 65 words per minute is preferred.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) including formatting documents using Styles and proofreading typed material for grammatical, typographical and spelling errors.

• Detail oriented, efficient, and the capacity to work both independently and collaboratively in a fast paced, high-volume environment. 

• Ability to adapt to changes in the work environment, multitask, demonstrate excellent time management skills, and be able to manage competing demands on a daily basis. 

• Ability to exhibit sound and accurate judgment, problem solve and work effectively as a team player. 

• Display strong technical, organizational, and administrative skills.

• College degree preferred.

OTHER:

• Availability to work overtime is required.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, discount programs, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:

Illinois applicants: full-time annualized salary range $80,000 - $100,000. The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. 

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.