Legal Assistant – Transactional Real Estate

This role enhances attorney effectiveness by providing high-level transactional and administrative support to the Real Estate practice group. The Legal Assistant will be proactive, highly organized, and detail-oriented, with demonstrated experience supporting complex real estate transactions and conducting land use and zoning research.

Key Responsibilities Include:

• Provide proactive legal and administrative support in real estate, land use/zoning research, and transactional matters
• Formatting and proofreading contracts, agreements, and legal correspondence
• Manage attorney calendars, tracking key transaction dates and managing deadlines
• Support land use attorneys with zoning applications, permitting processes, and municipal filings
• Communicate professionally and effectively with clients, governmental agencies, and other parties involved in transactions
• Coordinate document execution, notarization, and recording with appropriate authorities
• Assist with opening new matters: gather relevant information, initiate conflict checks, and draft engagement letters
• Accurate entry of all relevant documents in the Firm’s document management system (DMS)
• Assist with time entry and billing procedures
• Help maintain professionalism and client confidentiality in all interactions and documentation
• Other duties as assigned

• Prior experience in commercial real estate and/or land use and zoning research preferred
• Familiarity with transactional processes including purchase and sale agreements, commercial leasing, and closing procedures
• Working knowledge of land use and zoning research, including agency filings and permit tracking
• Strong attention to detail and able to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Able to manage sensitive information with discretion
• Works effectively as a team member, in support of overarching goal of excellent client service
• Technical proficiency in Microsoft Office and document management systems