Legal Administrative Assistant

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States. 

Akerman is seeking a full-time Legal Administrative Assistant with strong litigation experience to support our Charlotte, North Carolina office. The ideal candidate is proactive, organized, and comfortable managing a fast-paced docket, with the flexibility to be cross-trained to support additional practice areas as needs evolve. This is a hybrid position with the requirement to work in the office at minimum three (3) days per week. 

Responsibilities:

• Support our litigation team (federal and North Carolina state cases):
• Draft, edit, and format pleadings, motions, briefs, discovery, correspondence, and exhibits
• E-file documents in federal courts (like W.D.N.C., M.D.N.C., E.D.N.C.) and North Carolina eCourts/ODYSSEY eFileNC; keep an eye on PACER and state dockets
• Help with service of process and subpoenas; communicate with court staff and vendors
• Keep case calendars and deadlines up to date, following court rules and judge-specific procedures
• Organize discovery materials, keep track of exhibits and witnesses, and help prepare hearing/trial notebooks
• Assist with logistics for hearings, mediations, arbitrations, and trials

• Provide general administrative and attorney support:
• Manage calendars, meetings, travel, time entry, expenses, and billing edits
• Open new matters, handle engagement letters, conflicts checks, and organize files (both electronic and paper)
• Draft and finalize professional correspondence; answer and direct phone calls
• Keep our document management system organized and up to date

Qualification:

• At least 3 years of recent law firm experience supporting litigation attorneys
• Hands-on experience with federal and North Carolina state court filings (CM/ECF, PACER, eCourts/ODYSSEY eFileNC)
• Strong skills in Microsoft 365 (Word, Outlook, Excel, PowerPoint), Adobe Acrobat, and document management systems
• Solid understanding of legal formatting, citations, redlining, TOCs/TOAs, and working with PDFs
• Excellent grammar, proofreading, and attention to detail
• Great organization and multitasking skills, with the ability to meet tight deadlines
• Professional, discreet, and client-focused; able to handle confidential information

Preferred:

• Familiarity with local North Carolina rules, Mecklenburg County practices, and judge-specific procedures
• Experience with timekeeping and billing software (i.e., Elite/3E) and basic e-discovery or litigation support tools
• North Carolina Notary Public commission (or willingness to get one)

We are looking for someone who is proactive, solutions-oriented, reliable, and a true team player with a positive attitude.

We offer a competitive salary and benefits package. If you are interested, please submit your resume and salary requirements. EOE.

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