ADMINISTRATIVE ASSISTANT IIII

The Arizona Attorney General’s Office Child and Family Protection Child Protection Division/Protective Services Section is seeking a Legal Secretary Supervisor to train and provide support to new legal secretaries, assist the Office Administrator in overseeing as well as co-managing workflow; work closely with contracted service providers and their clients.

Remote Options: This position may be eligible for Remote Work two days a week.

Duties

This position provides secretarial support to one or more Assistant Attorneys General which includes; preparation of all legal pleadings and documents necessary to process dependency/severance cases on behalf of the client; drafting and typing correspondence; answering inquiries from client, court personnel, and others regarding case activity and status; inputting data into and using an automated case management system to maintain and track case records and activity; independently generating legal forms needed in all types of actions; maintaining court calendar and legal deadlines; preparing documents and legal memoranda; and other projects as assigned, including transcription. Duties involve reviewing, creating, and processing materials and information that are confidential by Federal and State laws. Preferred candidate will have extensive experience as a legal secretary in the Protective Services Section, and a solid understanding of our processes and procedures. Regular attendance is required.

Salary

• $31,909 - $52,000

Qualifications

Knowledge

• Knowledge of word processing equipment, legal terminology, legal forms, court procedures and applicable time-frames
• Knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice
• Knowledge of the principles, concepts, practices, methods and techniques common to modern law office.

Skill

• Building and maintaining interpersonal relationships
• Effective oral and written communication
• Managing and handling a heavy work load under pressure with multiple deadlines
• Decision-making and delegation
• Effective time management
  

Ability

• Ability to handle a high volume of work and stressful situations.
• Ability to track and follow through on voluminous court actions in various states.
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
• Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously.
• Ability to guide and influence others toward achieving common goals
• Ability to exchange information, ideas, and feedback with others.

The ideal candidate will have leadership experience and at least three years full-time employment as a legal secretary. The completion of a post high school legal secretary/paralegal-training program may substitute for one year of the legal secretary experience.

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Other Information

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Benefits

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Please note, enrollment eligibility will become effective after 27 weeks of employment.