Legal Secretary

The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.  City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

SAFETY/SECURITY SENSITIVE DESIGNATION: Under Review by the Office of the City Attorney.

JOB OBJECTIVE:  To provide secretarial and administrative support for the City Attorney's Department.

1. Drafts and types letters, memoranda, reports, legal pleadings, and other materials from rough draft or takes and transcribes dictation; formats, edits, proofreads and prints documents; corrects grammatical and spelling errors as necessary.
2. Performs court filings; copies and distributes legal documents and other materials for timely filing with the appropriate court and individuals.
3. Maintains a calendar of assigned court dates and notifies attorneys of scheduled court dates; maintains a record-keeping system to ensure timely filing of court materials.
4. Maintains a master computer file of open and closed work assignments; creates computerized chronological files of correspondence and pleadings.
5. Types subpoenas, warrants, and answers to garnishments according to Departmental procedures and established deadlines; files answers to garnishments; arranges for service of subpoenas; notifies subpoenaed individuals of changes in court dates and reissues subpoenas as required.
6. Types jury instructions for jury trials in federal and circuit court.
7. Maintains hard copy and computer files of records; opens and closes files according to established procedures.
8. Operates an Arkansas Crime Information Center (ACIC)/National Crime Information Center (NCIC) system to verify and retrieve information for court proceedings.
9. Provides the highest level of confidentiality one may be exposed to in the performance of essential job functions.
10. Provides assistance with preparation of items for City Board of Directors' agenda; prepares and edits reports to the City Board of Directors regarding City Attorney issues; drafts City ordinances and resolutions for the City Board of Directors according to established procedures.
11. Screens visitors, mail and telephone calls; answers questions and refers individuals to the appropriate personnel.
12. Prepares documents for currier or delivers documents to courts.
13. Receives information and prepares appropriate documents and reports for delinquent privilege license fees, insufficient fund checks, foreclosures, and claims against the City.
14. Composes routine correspondence and responds to requests for information as required.
15. Conducts file searches to locate specific materials as directed.
16. Provides assistance in the preparation of contracts and other legal documents by gathering information from City departments; reviews documents to ensure inclusion of necessary provisions.
17. Provides assistance in responding to discoveries by gathering information, materials, documents, reports and evidence.
18. Provides assistance in trial preparation by organizing trial exhibits, notebooks, and other assistance as requested.
19. Provides assistance with the implementation and administration of special projects and studies.
20. Serves as backup to other clerical support personnel.
21. Operates a personal computer, utilizing database, spreadsheet, PowerPoint and word processing software in the performance of essential job functions.
22. Operates a City pool automobile in the performance of essential job functions.

SUPERVISORY RESPONSIBILITIES: None.

• Must obtain Notary Public Certification within six (6) months of employment and maintain certification for the duration of employment in this position.
• Must possess Arkansas Crime Information Center (ACIC) National Crime Information Center (NCIC) within thirty (30)  days of employment and maintain certification for the duration of employment in this position.
• Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.
• Must be available to work outside of the normal office hours as required to include evenings, weekends, and holidays.

• Online applications only
• Applicants’ answers to supplemental questions will be used to screen for minimum qualifications electronically.
• Please include a complete work history when completing the application.  Work history may impact initial salary offer amount for the successful candidate.
• The list of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications.
• All communication regarding application status will be sent to candidates via text message/email address listed on account.
• You may check your inbox in your Careers/LittleRock account to review all notices sent to the email address associated with your applications.
• Applicants may check application status for any position by logging into their account at Careers/LittleRock or contacting Human Resources at (501) 371-4590 if they are having computer difficulties.