Legal Secretary I/II, Grade N15/N16
Montgomery County, Maryland See More Job Openings by This Employer
- Full Time
- $59,237 - $92,718/year
- 101 Monroe St Rockville MD 20850 USA
- About the Position
Please Note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be based on the candidate’s qualifications and experience:
Legal Secretary I: $57,099 - $80,253
Legal Secretary II: $59,237 - $92,266
WHO WE ARE
The Montgomery County Government Office of the County Attorney is among the premier local government legal offices in the United States. Representing one of the nation’s largest local governments, with an annual budget that presently exceeds $7 billion, attorneys in Office of the County Attorney are called upon to handle a wide variety of matters, many of which involve exciting and novel areas of the law. The Office provides legal advice and representation to all County departments, agencies, instrumentalities boards and commissions, including the County Council, and all their employees.
A full description of the Offices work is available here: https://www.montgomerycountymd.gov/cat/index.html. The Office also provides legal defense for cases involving Montgomery County and other governmental entities which participate in the Montgomery County Self-Insurance Program (including the Board of Education for Montgomery County, Montgomery College, and the Housing Opportunities Commission) and all their employees.
WHO WE ARE LOOKING FOR
- An experienced Legal Secretary with attention to detail and strong proofreading skills;
- Experience with various courts and their filing procedures;
- Experience drafting legal documents;
- Ability to work collaboratively within a team environment while also demonstrating initiative and self-motivation;
- Superior written and verbal communication skills;
- Ability to consistently follow established procedures, maintain charts and spreadsheets, and process reports;
- A commitment to professionalism, ethics, and client service;
- Extensive experience with Microsoft Outlook and Word and Legal Files (a case management software); and
- Ability to incorporate into their workload being a back-up secretary to additional attorneys on an intermittent basis.
This position may be underfilled as a Legal Secretary I, Grade N15. Once the employee is at full performance and meets the minimum requirements of the position, they are eligible for the non-competitive promotion through the series to the Legal Secretary II, Grade N16.
- What You'll Be Doing
Duties for the Legal Secretary I/II include, but are not limited to:
- Preparing and filing court documents in a timely manner;
- Creating, maintaining, and closing matters in Legal Files (a case management software);
- Updating various reports and charts in Excel and Word;
- Scheduling meetings and depositions, etc., (both via Teams and in person) using the Outlook calendar for assigned attorneys;
- Process property damage claims;
- Process invoices.
- Minimum Qualifications
If filled at Legal Secretary II, Grade N16:
Experience: Three (3) years of legal secretarial experience.
If filled at Legal Secretary I, Grade N15:
Experience: Two (2) years of legal secretarial experience.
Both Levels:
Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.
Equivalency: An equivalent of education of experience may be substituted.
- Preferred Criteria, Interview Preferences
Preference for interviews will be given to applicants with experience in the following:
- Knowledge of various court systems and experience with case filings in those courts;
- Experience using Microsoft Outlook and Word and Excel;
- Organizational skills with attention to detail;
- Ability to work collaboratively and on a team;
- Ability to deal with people effectively in difficult high stress circumstances;
- Extensive experience proofreading/editing legal documents;
- Knowledge of Legal Files case management software system; and
- Experience following established procedures to update charts and spreadsheets.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
- $59,237 - $92,718/year
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