Community Association Litigation Legal Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024 and 2025. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

Position Summary

The Litigation and Community Association Legal Assistant provides comprehensive administrative and legal support to assigned attorney(s) to ensure the efficient management of client matters and legal practice needs. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Legal Assistant also serves as a direct point of contact for clients and plays a key role in ensuring compliance with firm policies, procedures, and legal requirements.

Key Responsibilities

• Manage attorney calendars, including scheduling hearings, depositions, mediations, arbitrations, client meetings (including Zoom), and coordinating with court reporters. Track court dates, discovery deadlines, e-recording and filing requirements.
• Coordinate Continuing Legal Education (CLE) registrations, Florida Bar dues, and U.S. District Court annual renewals. Assist with attorney expense reports, unbilled time reports, and entry/editing of attorney billable time in firm systems.
• Transcribe from BigHand (Jon Ellis only), Draft, edit, proofread, and format a variety of legal documents, including pleadings, motions, subpoenas, discovery requests/responses, contracts, and correspondence to include calendaring and scheduling of pre-suit mediations.
• Save client-related documents in the correct matter’s workspace in accordance with departmental naming conventions within the firm’s document management system (iManage).
• Conduct legal research and corporate/entity searches using Florida DBPR, Property Appraiser websites, and other relevant databases.

Required Skills and Qualifications

• Exceptional verbal and written communication skills with strong attention to detail.
• Excellent organizational, time management, and workflow coordination abilities.
• Strong interpersonal and customer service skills; able to maintain professionalism under pressure.
• High level of discretion when handling confidential client and case information.
• Proficient in Microsoft Office Suite; familiarity with iManage and Aderant is preferred.
• Ability to work independently and collaboratively in a fast-paced legal environment.

Education and Experience

• Associate degree in Paralegal Studies or related field required; bachelor’s degree preferred.
• Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department, preferably with experience in community association law or litigation.
• Heavy typing and transcription are required, with a minimum typing speed of 60 WPM.
• Must understand the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure.

Required Skills and Qualifications

• Exceptional verbal and written communication skills with strong attention to detail.
• Excellent organizational, time management, and workflow coordination abilities.
• Strong interpersonal and customer service skills; able to maintain professionalism under pressure.
• High level of discretion when handling confidential client and case information.
• Proficient in Microsoft Office Suite; familiarity with iManage and Aderant is preferred.
• Ability to work independently and collaboratively in a fast-paced legal environment.

Education and Experience

• Associate degree in Paralegal Studies or related field required; bachelor’s degree preferred.
• Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department, preferably with experience in community association law or litigation.
• Heavy typing and transcription are required, with a minimum typing speed of 60 WPM.
• Must understand the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.