Legal Assistant

Are you a hard-working and motivated legal assistant/paralegal or administrative assistant interested in developing your career in the legal field? Are you a kind, compassionate person who loves connecting with and serving clients? Do you thrive in a fast-paced, deadline-driven and collaborative environment? Do you speak Spanish and want to help an underserved population? If you answered yes, then you may be a perfect fit as our next Legal Assistant! 

Position Summary   

The Legal Assistant is responsible for supporting their assigned attorney and clients. They ensure that the moving parts in each client’s case happen the right way and at the right time. The Legal Assistant manages all aspects of each client’s case, from scheduling meetings and court appearances, to gathering and filing paperwork, to communicating important information to the client, attorney, staff members, and courts.  

Responsibilities

• Serve as the primary contact for all assigned clients and establish and maintain an authentic and productive relationship with each client
• Manage all phases of each client case, including prioritizing tasks related to each case
• Recognize familiar legal documents and navigate the next steps towards case resolution, including drafting and reviewing motions and other documents
• Gather information from clients, district attorneys, and courts in a timely manner
• Respond to all case-related inquiries, both internal and external, in a timely manner
• Use case management software (ActionStep) to record daily actions/communications for all cases
• Use Adobe Acrobat to edit and build documents
• Manage all calendaring and scheduling needs for clients and attorney
• Process E-filing Oregon for required clients
• Support other legal assistant’s caseloads during absences or times of high caseloads
• Serve as back-up support/capacity for the entire Legal Assistant team and attorneys
• Other related duties as required and assigned

Qualifications

• High School diploma required
• Associate degree in Paralegal Studies or related field preferred, but not required
• 1-5 years’ legal assistant/paralegal experience preferred, but we provide excellent training, so legal experience is not required
• Criminal defense experience preferred; particularly previous DUI experience
  
• Working knowledge of and experience supporting one metro-area jurisdiction preferred (Clackamas, Multnomah, Washington)
• Experience with a client-focused organization
  

Required Skills and Abilities

• Knowledge of, or ability to learn and master an understanding of, the criminal process for a DUII case
• Ability to learn and understand new concepts as related to legal documents and process
• Ability to succeed in a high-paced and at times stressful environment and manage a fluctuating caseload
• Excellent verbal and written business communication skills, interpersonal skills, and high emotional intelligence
• Exceptional time management skills with a proven ability to prioritize based on deadlines
• Outstanding organizational skills and attention to detail; ability to multi-task
• Strong analytical and problem-solving skills
• Demonstrated commitment to maintaining confidentiality, and to exercising discretion and good judgement
• Ability to work effectively independently and as part of a team, supporting co-workers as needed
• Adaptable and easily able to pivot as needed
  
• Intermediate to advanced proficiency with Microsoft Office Suite and Adobe Acrobat, and comfortable learning and using new software programs quickly

Salary

• $24 - $28/hour