Legal Executive Assistant

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Government Law & Policy Department of our Tallahassee office. We offer competitive compensation and an excellent benefits package. 
 
Position Summary: 
 
The Legal Executive Assistant serves as the key point of contact for both internal and external clients; serves as a liaison between the attorneys and clients. The ideal candidate will have the ability to maintain high levels of confidentiality, be results driven, have the ability to exercise good judgment and maintain a multitude of assignments with minimal supervision at a high level of professionalism. The accomplished Legal Executive Assistant will have a strong foundation in executive support. Candidates should also be flexible to work occasional overtime as needed. 
 
Duties & Responsibilities: 

• Manages and maintains busy calendar, email and telephone; schedules appointments 
• Prepares and organizes complex travel arrangements 
• Maintains client files, updates contact lists ​
• Document management and production, drafts letters and correspondence (including word processing, transcribing and proof reading) 
• Conserves attorneys time by reading, researching and routing correspondence 
• Monitors, screens, and responds to and distributes incoming communication 
• Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation 
• Manages client billing and collections, time entry 
• Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships 
• Coordinates client engagement and conflicts process 
• Assists in business development initiatives and filings 

  
Skills & Competencies: 

• Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure 
• The successful candidate should be a self-starter, forward-thinking, action-oriented and focused 
• Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently 
• Strong attention to detail and ability to manage time effectively 
• Requires the ability to work under pressure to meet strict deadlines 
• Excellent verbal and written communication skills 
• Learn quickly to adapt to new situations 
• The ability to respond outside of normal business hours 

  
Qualifications & Prior Experience: 

• This position requires a minimum of 3-5 years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size organization 
• Bachelor's degree or equivalent experience preferred 
• Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies 
   

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.