Legal Assistant - Kerrville, TX

JOB SUMMARY

Support the Legal Department and internal business partners by reviewing, revising, and preparing various legal documents, including contracts, leases, estoppels, non-disclosure agreements, and related materials. Conduct research and review activities to support business initiatives, including product naming and marketing materials. Provide comprehensive administrative support to the Legal Department by maintaining the contracts database, coordinating legal notices, tracking renewal dates and other contractual deadlines, and assisting with general legal research and documentation tasks.

WHAT YOU WILL BE DOING:

Contract and Document Management

• Draft and prepare construction and architect contracts leveraging American Institute of Architects software as applicable.
• Review and compare contracts, licenses, lease agreements, and similar documents to assess terms and conditions; provide comments using document editing tools and perform detailed proofreading.
• Monitor execution of open contracts to ensure timely completion; electronically file finalized contracts and maintain accurate tracking of contractual renewals and terms.
• Draft response to requests for lease estoppels by coordinating with internal business partners.
• Perform research within contracts, leases, or similar documents with regard to requirements or obligations related to compliance, renewal terms, termination clauses, or other relevant legal provisions.

Copyright, Legal and Business Support

• Review and compare contracts, licenses, lease agreements and other contractual documents; provide insight on proposed revisions using standard document editing tools; and ensure accuracy through detailed proofreading and effective document version control.
• Conduct research utilizing trademark and copyright databases, along with other online resources, to support the identification and evaluation of elements to protect the Company’s brand and products. 
• Prepare and submit copyright and trademark registration applications based on recommendations from internal business partners. Manage internal databases for copyrights and trademarks, including approval certifications and related communications from regulatory authorities.
• Monitor outstanding agreements, facilitate required signatures, and maintain accurate electronic records within the contracts database. Track non-disclosure agreement terms and coordinate renewals with internal business partners to ensure ongoing compliance.
• Conduct online and regulatory research to gather relevant information, investigate facts, and explore new requirements, as needed. Assist in preparing clear and concise summary documents to support legal and business decision-making and ensure ongoing compliance and understanding of applicable obligations, including product licensing.
• Provide administrative support through the review and coordination of incoming legal notices in partnership with attorneys to prepare timely responses. Draft correspondence, collect relevant data and organize supporting documentation in collaboration with internal stakeholders, and assist with case-related matters by reviewing and refining legal documents.
• Manage and maintain legal files and materials to ensure they are well-organized, accessible, and secure, while upholding confidentiality and supporting efficient workflow within the department and with internal business partners, as needed.

WHAT IS REQUIRED:

• Associate’s Degree in Business Administration or related field; or equivalent combination of education and/or experience. 
• Paralegal or administrative legal support experience or similar work.
• Intermediate proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Adobe.
• Proven self-starter with demonstrated organizational, communication and time management skills.
• Ability to understand legal terminology and procedures.
• Must be able to travel to various work locations as business need requires. 

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in Business Administration or related field.
• Legal Assistant, Paralegal or related legal professional certification.
• Experience using American Institute of Architects software.