Tribal Court Clerk

TRIBAL COURT CLERK

 

Team:  Self Governance	Salary Grade:   Grade 14, $32.30 to $48.86 per hour DOE
Reports To:  Director of the Office of Self Governance	Schedule:  Flexible to be either Part Time Regular or Full Time Regular
FLSA Status:  Hourly & Eligible for Overtime Pay	Last Revised:  August 2025

POSITION SUMMARY

 

The Tribal Court Clerk provides comprehensive support to the Native Village of Eyak Tribal Court by managing court operations, maintaining accurate records, and assisting Judges with administrative and judicial duties. This position ensures compliance with Tribal policies, laws, and regulations, coordinates with external agencies, and delivers high-quality service to court participants. The role requires strong organizational, communication, and problem-solving skills, with the ability to work independently and collaboratively while maintaining confidentiality and cultural sensitivity.

 

 

ESSENTIAL DUTIES

·         Court Operations & Case Management

o   Support Tribal Court Judges to develop, implement, and support new court services.

o   Maintain court dockets, monitor case status, and schedule hearings.

o   Attend, record, and transcribe court proceedings using sound and video equipment.

o   Prepare and distribute case materials to the State of Alaska, Tribal Court Judges, and other relevant parties.

o   Maintain confidential records of all court proceedings, including case opening and closure.

·         Compliance & Monitoring

o   Monitor court respondents and individuals assigned to community work service for compliance.

o   Identify and report compliance violations to appropriate entities.

o   Collaborate with the Department of Justice and other entities to ensure regulatory compliance.

o   Maintain knowledge of Tribal policies, decrees, laws, and related legal materials.

·         Administrative & Judicial Support

o   Serve as secretary to Judges, assisting with administrative and clerical duties.

o   Support judge-related activities and manage associated records.

o   Serve as a point of contact for appellants, assisting with filing, paperwork, and document retrieval.

o   Receive, track, and process all court-associated fees.

·         External Relations & Coordination

o   Coordinate with law enforcement, including the City of Cordova Police, for document service and sentence monitoring.

o   Maintain and manage agreements with external agencies.

·         Grants & Reporting

o   Draft, write, and maintain grants and related documentation.

o   Prepare and submit all federal, state, and departmental reports accurately and on time.

·         Other Duties

o   Perform other duties as assigned to support the Tribal Court’s mission.

o   Works safely in accordance with OSHA regulations and company safety policies.

o   Immediately reports unsafe conditions, hazards, or injuries to HR or the designated safety contact.

o   Attends all mandatory special events, meetings, and trainings.

o   Assists with special events, meetings, and trainings as necessary.

o   Maintains confidentiality at all times.

o   Maintains awareness and sensitivity to Native American Culture.

o   Performs other duties as assigned.

 
ESSENTIAL SUPERVISORY DUTIES

·         None. This position does not supervise.

 

 

KNOWLEDGE, SKILLS, AND ABILITIES

 

·         Ability to understand and apply Tribal community customs, programs, and services.

·         Ability to follow courtroom procedures, policies, and relevant laws/regulations.

·         Ability to implement Tribal administrative policies in finance, purchasing, and personnel.

·         Ability to prepare, review, and manage legal forms, documents, and citations accurately.

·         Ability to apply basic accounting, budgeting, and program planning principles.

·         Ability to deliver excellent customer service and effectively use job-related software.

·         Ability to communicate clearly and professionally, both orally and in writing.

·         Ability to prioritize tasks, manage time, and stay organized in a fast-paced environment.

·         Ability to maintain accurate records and ensure confidentiality.

·         Ability to solve problems, make decisions, and exercise sound judgment.

·         Ability to work independently and collaborate effectively with team members.

·         Ability to adapt to changing priorities and handle multiple responsibilities with professionalism.

·         Ability to support policy implementation and follow directives while respecting Judges.

 

COMPUTER SKILLS (delete what’s not applicable to this position)

●        Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

●        Skilled in email, calendar, and scheduling tools.

●        Comfortable with online collaboration platforms (e.g., Teams, Sharepoint, Zoom).

●        Able to enter, manage, and retrieve data from databases.

●        Quick to learn and adapt to new software or technology.

●        Experience with MIP Accounting, Microix, SmartSheets, Fleetio, or Rippling is a plus.

 

 

 

EDUCATION AND EXPERIENCE

 

Preferred Qualifications:

• High school diploma or equivalent; Associate degree in Business Administration, Criminal Justice, or a related field preferred.
• Experience as a Tribal Court Clerk or in a related role, demonstrating strong communication, interpersonal skills, and the ability to learn quickly.
• Alaska-based Tribal Clerk certification or willingness to obtain within 18 months of hire.
• Commitment to maintaining confidentiality and demonstrating high moral character and integrity.
• Possession of, or ability to obtain, a valid Alaska driver’s license with a clean driving record and insurability under the Native Village of Eyak driving policy.

 

 

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the essential functions of this position, the following will be required of employees:

·         Ability to remain in a stationary position for extended periods of time.

·         Ability to operate a computer, telephone, and standard office equipment.

·         Ability to move about the office to access files, equipment, and attend meetings.

·         Ability to communicate effectively in person, over the phone, and through written correspondence.

·         Ability to review and produce documents and data on a computer screen and in print.

·         Occasional ability to lift and/or move up to 10 pounds (e.g., office supplies, files).

·         Ability to adjust focus and maintain attention in an office setting with moderate noise.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the essential functions of this position, employees may be exposed to the following conditions:

●        For office jobs:

o   Indoor, climate-controlled office environment

o   Shared workspace in close proximity to other desks and colleagues

o   Moderate noise level (conversation, office equipment, phones)

o   Frequent use of computers, monitors, and other office equipment

o   Fluorescent or LED overhead lighting

o   Extended periods of sitting at a workstation

o   Occasional walking within the office and to shared resources (printer, break room, meeting rooms)

o   Possible exposure to paper dust, toner, and cleaning products used in the office

 

Other Requirements: Required to submit to a background check and follow the NVE Tribe’s drug policies.

 

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Disclaimer

The Native Village of Eyak has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Native Village of Eyak reserves the right to change this job description and/or assign tasks for the employee to perform, as the Native Village of Eyak may deem appropriate. Your signature below signifies that you understand the duties, expectations, and contents of this job description.

 

Preference for NVE Tribal members is in effect for this position. The successful candidate will be required to follow the NVE Tribe’s drug policies.

Salary

• $32.30 - $48.86/hour