Legal Secretary

Legal Secretary #4200

Lawyer Regulation – Tallahassee, FL

Min starting salary $39,768.45 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).  

Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education:  High School Diploma (or its equivalency). 

Required minimum professional work experience:  Five (5) years of progressively responsible secretarial experience.

Essential Duties and Responsibilities: 

Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.). Types and finalizes drafted pleadings and correspondence. Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily. Misc. (Prepare bar counsel weekly expense report in Excel, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel).  Other duties as assigned.

Knowledge of:

- Correct spelling, punctuation, and grammar

- Standard business formats and styles

- Adobe Acrobat

- Legal terminology

- Style and format of legal pleadings

- Office procedures and practices

- Basic knowledge of computers, printers, copiers, scanners, and postage meter

Skilled in:

- MS Office (Outlook, Word and Excel)

- Use of personal computer

- Basic arithmetic

Ability to:

- Type sixty (60) correct words per minute

- Learn and work with various databases

- Pay attention to detail

- Type letters, memoranda and pleadings in correct format

- Create ADA compliant forms and documents using Adobe

- Organize and prioritize work

- Communicate effectively and professionally, both verbally and in writing

- Handle multiple tasks

- Operate well under pressure and in a team atmosphere

- Tactfully manage difficult situations

- Demonstrate initiative in group projects and individual settings

- Consistently provide an excellent service-oriented attitude

- Sit for long periods of time, hear, and converse over the telephone and key/work frequently on a

   computer

- Lift 5 to 10 lbs.

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. 

EOE. This organization participates in E-Verify. Position is open until filled.  Non-exempt.

This position is in Tallahassee, Florida and is not a remote position.