Technical Administrative Assistant

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Technical Administrative Assistant position.

This position offers a flexible, hybrid working arrangement (4 days a week in office).

The Position

The Technical Administrative Assistant (TA) position will reside within the Firms Business Solutions & Innovations Department and directly support the Director of Business Solutions & Innovations, including departmental staff, on day-to-day operational support, including all areas surrounding firm projects, deliverables and the management of deadlines.

Key Responsibilities:

• Participating in daily calls with staff & vendors
• Ability to documenting meeting minutes quickly and accurately, capturing key take-aways, with timely delivery to staff/resources
• Assist with establishing departmental work orders through ticketing software
• Assist with preparation of process flow diagrams/documentation
• Following up with staff & vendors regarding pending deliverables, status reports & assigned tasks
• Assisting the Director of Business Solutions & Innovation and members of his team on various management projects, presentations, communications, and scheduling
• Exercising sound judgment when interacting with staff, vendors & firm personnel
• Maintain schedules, calendars, reminders of upcoming meetings, conference calls, etc.
• Prepare expense reports, excel reports, emails, memos, etc.
• Book and plan travel by contacting vendors directly or utilizing the firm's Travel Dept.

Qualifications

• 3+ years’ experience in supporting technical and/or financial leadership in a broad range of administrative services
• Associate’s degree or equivalent work experience
• Exceptional attention to detail, note taking, document management & organization
• Expert communicator with exceptional written, verbal, presentation, and interpersonal skills
• Self-starter who demonstrates initiative & follow through
• Ability to execute projects on an autonomous, proactive & timely basis
• Highly Proficient in Microsoft Office PowerPoint, Word, Excel & Outlook
• Competent with web-based application and interpreting navigation flow

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.